Understanding Power BI administrator roles
To administer Power BI for your organization, you must be in one of the following roles: Power BI admin, Power Platform admin, or Microsoft 365 global admin. Microsoft 365 user management administrators assign users to the Power BI admin or Power Platform admin roles in the Microsoft 365 admin center, or by using a PowerShell script. For more information, see Assign roles to user accounts with PowerShell.
Users in Power BI admin and Power Platform admin roles have full control over org-wide Power BI settings and administrative features, except for licensing. Once a user is assigned the admin role, they can access the Power BI admin portal. There, they have access to org-wide usage metrics, and can control org-wide usage of Power BI features. These admin roles are ideal for users who need access to the Power BI admin portal without also granting those users full Microsoft 365 administrative access.
In Power BI documentation, "Power BI admin" refers to users in either the Power BI admin or Power Platform admin roles. The documentation makes it clear when the Microsoft 365 global admin role is required for a task.
Considerations and limitations
The Power BI admin and Power Platform admin roles don't provide the following capabilities:
Ability to modify users and licenses within the Microsoft 365 admin center.
Access to the audit logs. For more information, see Track user activities in Power BI.
These capabilities require Microsoft 365 admin role assignments.
Assign users to an admin role in the Microsoft 365 admin center
To assign users to an admin role in the Microsoft 365 admin center, follow these steps.
In the Microsoft 365 admin center, select Users > Active Users.
Select the user that you want to assign the role to.
Under Roles, select Manage roles.
Expand Show all by category, then select Power BI admin or Power Platform admin.
Select Save changes.
Assign users to the admin role with PowerShell
You can also assign users to roles by using PowerShell. Users are managed in Azure Active Directory (Azure AD). If you don't already have the Azure AD PowerShell module, download and install the latest version.
Connect to Azure AD:
PS C:\Windows\system32> Connect-AzureAD
Get the ObjectId for the Power BI admin role. You can run Get-AzureADDirectoryRole to get the ObjectId
PS C:\Windows\system32> Get-AzureADDirectoryRole ObjectId DisplayName Description -------- ----------- ----------- 00f79122-c45d-436d-8d4a-2c0c6ca246bf Power BI Service Administrator Full access in the Power BI Service. 250d1222-4bc0-4b4b-8466-5d5765d14af9 Helpdesk Administrator Helpdesk Administrator has access to perform.. 3ddec257-efdc-423d-9d24-b7cf29e0c86b Directory Synchronization Accounts Directory Synchronization Accounts 50daa576-896c-4bf3-a84e-1d9d1875c7a7 Company Administrator Company Administrator role has full access t.. 6a452384-6eb9-4793-8782-f4e7313b4dfd Device Administrators Device Administrators 9900b7db-35d9-4e56-a8e3-c5026cac3a11 AdHoc License Administrator Allows access manage AdHoc license. a3631cce-16ce-47a3-bbe1-79b9774a0570 Directory Readers Allows access to various read only tasks in .. f727e2f3-0829-41a7-8c5c-5af83c37f57b Email Verified User Creator Allows creation of new email verified users.
In this case, the role's ObjectId is 00f79122-c45d-436d-8d4a-2c0c6ca246bf.
Next, get the user's ObjectId. You can find that by running Get-AzureADUser.
PS C:\Windows\system32> Get-AzureADUser -ObjectId 'email@example.com' ObjectId DisplayName UserPrincipalName UserType -------- ----------- ----------------- -------- 6a2bfca2-98ba-413a-be61-6e4bbb8b8a4c Tim firstname.lastname@example.org Member
To add the member to the role, run Add-AzureADDirectoryRoleMember.
Parameter Description ObjectId The Role ObjectId. RefObjectId The members ObjectId.
Add-AzureADDirectoryRoleMember -ObjectId 00f79122-c45d-436d-8d4a-2c0c6ca246bf -RefObjectId 6a2bfca2-98ba-413a-be61-6e4bbb8b8a4c
To learn more about using PowerShell to assign admin roles, see AzureAD Directory Roles.
More questions? Try asking the Power BI Community
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