Use Item References

If you buy or sell items that you and your vendor or customer use different terms for, then you can set up a reference between your terms for the items and the terms that the customer or vendor of that item uses. This way, the vendor's or customer's item description, unit of measure, or variant code is automatically inserted on the relevant documents when you fill in the Item Reference No. field.

To set up an item reference

  1. Choose the icon, enter Items, and then choose the related link.

  2. Open the card for an item for which you want to create a reference.

  3. Choose the Item References action.

    If you cannot find the Item References action, choose to view more options, and then find it under Related > Item.

  4. On a new line on the Item Reference Entries page, fill in the fields as necessary. Hover over a field to read a short description..

The following procedure describes how you specify the item reference on a purchase order. Similar steps apply to sales documents and other purchase documents.

To enter a vendor's item description on a document

  1. Choose the icon, enter Purchase Orders, and then choose the related link.
  2. Create a purchase order for the vendor that you set up an item reference for in the previous procedure.
  3. Create a purchase line for the item that you set up an item reference for in the previous procedure.
  4. In the Item Reference No. field, select the relevant item reference, and then choose the OK button.

The Description field on the line is overwritten with the vendor's item description, as set up on the item reference entry. If the item reference includes a variant code or a unit of measure, these values are also copied to the document.

Scan barcodes with the Business Central mobile app

If you install the Business Central mobile app on your iOS or Android mobile device, you can use the device's camera to scan your 1D or 2D barcodes to update information in Business Central.

To learn how to get the Business Central mobile app, go to Getting Business Central on your mobile device.

The following table lists the pages that support barcode scanning of item references from the Business Central mobile app.

Page Field value you can scan
Item Reference Reference No.
Item Journal Line Item Reference No.
Phys. Invt. Order Line Item Reference No.
Purchase Line Item Reference No.
Sales Line Item Reference No.

See Also

Register New Items
Work with Business Central

Find free e-learning modules for Business Central here