How to: Use Allocation Keys in General Journals
You can allocate an entry in a general journal to several different accounts when you post the journal. The allocation can be made by quantity, percentage, or amount.
To use allocation keys
In the Search box, enter Recurring General Journal, and then choose the related link.
In the Batch Name field at the top of the window, create a new journal batch.
In the Name field, enter a name for the batch, such as CLEANING. In the Description field, enter a description, such as Cleaning Expenses Journal.
When you are done, choose the OK button. A new, empty recurring journal opens.
In the Recurring Method field, select the preferred method, such as Variable. In the Recurring Frequency field, enter the appropriate period, 1M, for example.
Fill in the Posting Date, Document No., Account Type, Account No., and Description fields. Enter the total amount to be allocated in the Amount field.
In the last field on the line, press the Enter key to set up the line. Select the line, and then from the Navigation tab, in the Line group, choose Allocations.
Create a line for each allocation. You must fill in either the Allocation %, Allocation Quantity, or Amount field. You must also fill in the Account No. field and, if you are allocating the transaction among global dimensions, the global dimension fields.
If you enter a percentage on a line, the amount in the Amount field is calculated automatically. These amounts have the opposite sign from the total amount in the Amount field in the recurring journal.
After entering the allocations lines, choose OK to return to the Recurring General Journal window. The Allocated Amt. (LCY) field is filled in and matches the Amount field.
Post the journal.
See Also
Tasks
How to: Fill In Recurring Journals
How to: Set Up Multiple Journal Batches