Office 365: Catch E-mail for your Organization

Introduction

Many e-mails come into your organization during the day. Mail addresses are usually obtained while talking to the other party by phone or can be obtained in different ways. The user may have misspelled the user's e-mail address or forgot to add a letter in it. Or, the user in the organization to which the user will send an e-mail may have left his job and his e-mail address may have been deleted. Since the workflows of the companies are completely carried out through e-mails, even the loss of an e-mail can cause financial or moral damage to the company. Companies may think of a question like this. How can we catch the e-mails sent to our organization to avoid such situations? The answer is quite simple, as long as the domain address is not spelled incorrectly, even if the e-mail address of the user who will receive the e-mail is misspelled, it is possible to capture these e-mails with a few steps through the exchange admin center. Let's test it with a small application if you want without further .

Step by Step

First of all, let's take our domain to Internal Relay by opening our Exchange online management center and following the steps in the image above, by double-clicking on our domain address among the accepted domains.

Let's say ok for the incoming warning.

Let's create a dynamic distribution group by following the steps above.

Let's create a dynamic distribution group as in the image above. Every user whose purpose here is mailbox will be added to this group automatically.

We have successfully created our dynamic distribution group.

Let's create a new rule by applying the steps above.

Let's create our first condition as in the image above.

Select the Outside the organization option and click the Ok button.

At this stage, we determine to which mailbox we will forward the wrong incoming mail.

Let's add a special case by clicking the add exception button.

Let's create the special case as in the image above. After this stage, we will add the dynamic distribution group.

In this image, let's choose our dynamic distribution group.

We have added our dynamic distribution group. Let's save the rule we created by clicking the save button.

conclusion

Now I will send an e-mail to a user in our organization. The reason for this is, do e-mails reach an existing user correctly? If the goal is not to test it, you will direct all mail traffic to a single mailbox. It will be useful not to encounter an undesirable situation and to test the situation.