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(FRA) Set up vendor terms of payment (Public sector)

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Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

You can set up a default payment term that can be used for all vendors and for related purchase agreements, purchase orders, and vendor invoices. For example, you might create a default term in which payments are due within 30 days of the document date. You can also override a default term for a specific vendor or for a specific vendor invoice by selecting a different term on the Vendors form.

Note

This topic has been updated to include information about features that were added or changed in the following hotfix for Microsoft Dynamics AX 2012 R3 Cumulative Update 8: KB3047235

The standard processes related to vendor terms of payment are augmented for French entities in the public sector. These additional capabilities, which are described in this topic, are available only if the following conditions are met:

  • The Public Sector configuration key is selected.

  • The French regulatory configuration subkey is selected.

  • In Microsoft Dynamics AX 2012 R3 Cumulative Update 8, the Commitments (France) regulatory document type is selected in the Budget parameters form, when the following hotfix is installed: KB3047235

  • In cumulative update 7 for Microsoft Dynamics AX 2012, the Use French public sector accounting rules check box is selected in the Budget parameters form.

In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.

Set up default terms of payment for your organization

  1. Click Accounts payable > Setup > Payment > Terms of payment.

  2. Click New to create a new term of payment.

  3. Enter a code or a short descriptive name such as “Net30” in the Terms of payment field.

  4. Enter a Description for the term of payment. For example, enter “Net and 30 days” to describe the “Net30” term of payment.

  5. Select a Payment method to calculate the due date. For more information, see Methods of payment - vendors (form).

  6. Enter the number of Months or Days to use with the payment method to calculate the due date. For example, enter 30 for a term in which payments are due within 30 days.

  7. Select the Default terms of payment check box.

  8. The rest of the fields on this form are optional. Add additional information as needed and close the form. For more information, see Terms of payment (form).

Note

You can also open the Hold FastTab to enter rules that specify when payments can be put on hold or delayed. You can select the role of a user and then specify the minimum number of days that can be added to the payment due date when that user releases a hold. You can also specify the number of times that a user in that role can place a payment on hold.

For more information, see (FRA) Place or release vendor invoice payment holds (Public sector).

Override default terms of payment for a vendor or a new or existing vendor invoice

Override default terms of payment for a specific vendor

Select a term of payment for a vendor and for all vendor invoices from that vendor.

  1. Open the Vendors form from either Accounts payable or Procurement and sourcing:

    • Click Accounts payable > Common > Vendors > All vendors.

    • Click Procurement and sourcing > Common > Vendors > All vendors.

  2. On the All vendors list page, on the Action Pane, on the Vendor tab, click Vendor to create a new vendor, or double-click a vendor from the list.

  3. Open the Payment FastTab and select a term of payment for the vendor from the Terms of payment field.

Override default terms of payment for a new vendor invoice

Select a term of payment for a new vendor invoice.

  1. Open the form from either Accounts payable or Procurement and sourcing:

    • Click Accounts payable > Common > Vendors > All vendors.

    • Click Procurement and sourcing > Common > Vendors > All vendors.

  2. On the Action Pane, on the Invoice tab, in the New group, click Invoice, then click Vendor invoice.

  3. Enter the details for the invoice.

  4. On the Action Pane, click Header view.

  5. Open the Payment FastTab and select a term of payment for the vendor invoice from the Terms of payment field.

Override default terms of payment for an existing vendor invoice

Select a term of payment for a pending invoice.

  1. Click Accounts payable > Common > Vendor invoices > Pending vendor invoices.

  2. Select a vendor invoice.

  3. On the Action Pane, on the Vendor invoice tab, in the Maintain group, click Edit.

  4. On the Action Pane, click Header view.

  5. Open the Payment FastTab and select a term of payment for the vendor invoice from the Terms of payment field.

See also

Terms of payment (form)

Vendors (form)

(FRA) Place or release vendor invoice payment holds (Public sector)