General ledger

Important

This content is archived and is not being updated. For the latest documentation, see Microsoft Dynamics 365 product documentation. For the latest release plans, see Dynamics 365 and Microsoft Power Platform release plans.

Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012

Use General ledger to define and manage the legal entity’s financial records. The general ledger is a register of debit and credit entries. These entries are classified using the accounts that are listed in a chart of accounts.

You can allocate, or distribute, monetary amounts to one or more accounts or account and dimension combinations based on allocation rules. There are two types of allocations: fixed and variable. You can also settle transactions between ledger accounts and revalue currency amounts. At the end of a fiscal year, you must generate closing transactions and prepare your accounts for the next fiscal year.

You can use the consolidation functionality to combine the financial results for several subsidiary legal entities into results for a single, consolidated organization. The subsidiaries can be in the same Microsoft Dynamics AX database or in separate databases.

You can use the tools for forecasting cash flow and currency requirements to estimate your legal entity’s future cash needs. You can then calculate, view, and print forecasts of the cash flow. You can also calculate and display currency requirements.

Business processes

General ledger at a glance

Important tasks		Primary forms		Popular reports
Journalize transactions		General ledger parameters (form)		Journal list report (LedgerJournal)
Perform an online consolidation		Main accounts - chart of accounts (form)		Ledger transaction list report (LedgerTransListAccount)
Close the general ledger at month end		Journal header (form)		Trial balance report (LedgerTrialBalance)
Close periods in the general ledger		Configure account structures (form)
		Sales tax payment (class form)

Integration of General ledger

General ledger can be integrated with the following modules and Microsoft products:

• Accounts payable

• Accounts receivable

• Budgeting

• Cash and bank management

• Fixed assets

• Human resources

• Inventory management

• Payroll

• Procurement and sourcing

• Project management and accounting

• Retail for application users

• Sales and marketing

• Trade allowance management

• Transportation management

• Travel and expense

• Warehouse management

• Microsoft SQL Server Analysis Services

• Microsoft SQL Server Reporting Services

• Microsoft Excel

See also

Setting up and maintaining General ledger

Working with General ledger

Microsoft Dynamics AX reports