How to: Specify Printer Selection for Reports
You can set up reports so that they must be printed on a specific printer from the Microsoft Dynamics NAV Windows client. The following are some uses of printer selection:
You can print reports on special company letterhead.
You can print reports on different paper sizes.
You can print reports on the default printer of a specified employee.
When you start a session by using the STARTSESSION Function (Sessions), which does not have a UI, you can print reports from the server.
You can set different values to obtain different output. If you set a specific printer selection, then it takes precedence over a more general printer selection. For example, you can set a printer selection that has values in the User ID, Report ID, and Printer Name fields. This printer selection takes precedence over a printer selection that has blank entries in the User ID or Report ID fields.
The following table describes the combination of values to specify when you set up printer selections for a report.
| To | Set the following values |
|---|---|
Print a report to a specific printer for all users |
Specify values in the Report ID and Printer Name fields and leave the User ID field blank. |
Print all reports to a specific printer for a specific user |
Specify values in the User ID and Printer Name fields and leave the Report ID field blank. |
Set the default printer for all reports |
Specify a value in the Printer Name field and leave the User ID and Report ID fields blank. |
Print a specific report to the user’s default printer |
Specify a value in the Report ID field and leave the Printer Name and User ID fields blank. |
Print a specific report to a specific printer for a specific user |
Specify values in all three fields. |
To set up printer selections for a report
In the Microsoft Dynamics NAV Windows client, in the navigation pane, choose Departments, choose Administration, choose IT Administration, choose General, and then choose Printer Selections.
On the Home tab, in the New group, choose New to add a printer selection for a specific report.
In the User ID field, select whether the printer selection applies to a specific user.
In the Report ID field, select the ID of the report to print. The Report Name field is automatically populated with the report name.
In the Printer Name field, select from the list of available printers. The list of available printers is generated from the printers that are currently installed. Different users on different computers may see different options.
Choose the OK button to close the page.
The specified report is now set up to print to the selected printer. You can always change the printer selection in the Print dialog box.