Review and update charge allocations

Charge management in the Azure portal provides a consolidated view of Marketplace charges associated with your purchase orders, including both billed and unbilled charges. It helps billing administrators understand where costs are allocated, track spending against purchase order budgets, and update purchase order assignments when needed. This capability complements purchase order mappings by providing a charge-level view of actual spending. Use charge management to review how charges are allocated across your purchase orders and make adjustments to allocations for recent charges, if necessary, to support your internal business requirements.

Before you begin

To use Charge Management:

  • Ensure you have the required billing permissions for your agreement type.
  • Create at least one purchase order.
  • Configure one or more purchase order mappings.

For information about permissions, creating purchase orders and mappings, see:

Access Charge Management

  1. Sign in to the Azure portal.
  2. Go to Cost Management + Billing.
  3. Select the appropriate billing scope and billing profile.
  4. Under Invoice management, select Charge Management.

The charge management page displays the last 90 days charges associated with your purchase orders.

Understand the Charge Management view

Unlike the purchase order details page, which focuses on a single purchase order, the charge management page provides a consolidated view of spending allocated across purchase orders within the account billing scope.

You can review:

  • Billed charges: Charges that already appear on an invoice.
  • Unbilled charges: Charges accrued during the current billing period that aren't invoiced yet.
  • Purchase order assignments: The purchase order currently associated with each charge.
  • Budget utilization: Progress toward the budget defined for a purchase order.
  • Product and publisher details: The Marketplace products and publishers contributing to costs.

Review charges across purchase orders

Use charge management when you need to:

  • Understand how Marketplace charges are allocated.
  • Review spending before invoice generation.
  • Compare billed and unbilled amounts.
  • Identify charges allocated to the wrong purchase order.
  • Support procurement and invoice reconciliation processes.

Tip

You can filter and sort results to focus on specific purchase orders, products, publishers, or billing periods.

Update charge allocations

If a charge needs to be associated with a different purchase order, you can update its allocation from the charge management page.

Common scenarios include:

  • A charge was allocated to the wrong purchase order.
  • Procurement requirements changed after purchase.
  • A new purchase order was created after charges were incurred.
  • Internal budgeting or cost ownership changed.

After updating allocations, you can reapply mappings when appropriate so that recent eligible charges are evaluated against your current allocation rules.

Important

Updating purchase order allocations helps organizations align charges with internal procurement and accounting processes. Changes don't modify Microsoft's financial invoice, the amount due, payment terms, or contractual obligations.

Export charge data

You can export charge information for additional analysis, reporting, or reconciliation with procurement and finance systems. Exported data can be shared with finance stakeholders or incorporated into your internal reporting processes.

Next steps

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