Manage members in Microsoft Teams

5 minutes

Microsoft Teams features a user-friendly dashboard that's easy to navigate.

Once a team is created, educators can:

Add members
Modify a member's role
Delete members from a team

Add a member

To add a member:

Select the three dots by the name of the team.
Select Add member.
Enter the person’s name.

Screenshot of the area to add a new member to a team in Microsoft Teams.

In the Manage team section, owners can also add new members by selecting the + Add member button.

Screenshot of the button to add a new member in the manage team area of Microsoft Teams.

Change a member's role

To change a member's role:

Select the three dots by the name of the team.
Select Manage Team.

Screenshot of the more options menu and link to manage team settings in Microsoft Teams.

Manage team owners

The Manage Team area includes an Owners section and a Members and guests section that displays everyone’s role in the team.

Screenshot of the area to manage owners and members in Microsoft Teams.

Make a member an owner of a team

To make a member an owner of a team:

Go to the Members and guests section.
Find the name of the person.
Select the down arrow next to Member.
Select Owner.

Screenshot of the member role settings in Microsoft Teams.

Change an owner to a member

To change an owner to a member:

Find the name of the person in the Owners section.
Select the down arrow by Owner.
Select Member.

Delete a member

To delete a member, select the X by their name.

Tip

To delete an owner from a team, first change the owner’s status to member.

Mute members

In the Members section of a class team, educators can mute an individual, several, or all learners to revoke their posting privileges.

Screenshot of the setting to mute members in Microsoft Teams.

Conversations in class teams offer a hands-on opportunity to create classroom conversation, set ground rules, and foster digital citizenship. Educators must be vigilant to ensure that learner conversations are respectful, productive, and focused on class goals.

Educators can mute learners when they’re unavailable to moderate conversations or when a learner needs guidance on how to properly converse in the team. Educators can unmute learners when they’re ready to grant conversation privileges again.

Invitations by members

Typically, only owners can add new members to the team. Sometimes, another member might share a link to the team with someone they believe should be a member. If that person isn’t a member, they can request access to the team when they select the shared link.

Members can also request access on behalf of another person.

Select the three dots by the name of the team.
Select Add member.
Enter the person's name.

Owners can accept or deny a request to join the team in the Pending requests tab of the Manage team area.

Screenshot of the pending requests tab in the manage team menu in Microsoft Teams.