Exercise - Generate the Quantitative preparation report

  • 20 minutes

In this exercise, Amber Rodriguez informs Jessie Irwin, sustainability lead for Contoso Corp, that the activity and emission reports are available for review. Jessie generates quantitative preparation reports that extract emission and activity data from Microsoft Sustainability Manager. The reports are in a Microsoft Excel format that they can use to submit the data for public disclosure.

  1. Use an In-Private or Incognito window and go to the Sustainability Environment you created in Set up the Microsoft Cloud for Sustainability trial exercise.

  2. Sign in with the credentials of Jessie Irwin.

Task: Generate the emissions report

To generate the Emissions report, follow these steps:

  1. In the left navigation pane, select Analytics > Reporting.

  2. Select New.

    Screenshot of New being selected in Active reports.

  3. Set the following fields:

    • Name – Enter the name of the report, such as MC4S Emissions report

    • Report type – Select Emissions report

    • Start date – 01/01/2022

    • End date – 12/31/2022

    • Report by – Org level 1

    • Hierarchy as of – 04/23/2022

    You can select fields to group data by or column headers for the report. The available fields for the Emissions report are:

    • Activity data
    • Country/Region
    • Latitude/Longitude
    • Organizational unit
    • Facility
    • Is market-based
    • Is biogenic
    • Scope
    • Emission source

    The Organization hierarchy section in the page is visible for inputs if user selects the Report type as Emissions report. The information entered in this section is used to report the data based on the org hierarchy and the Hierarchy as of date field for data in the org hierarchy.

    Note

    The Report by field represents the org hierarchies in the company and based on the selected level, the emissions data is aggregated to that level related facilities. Currently the report supports aggregation up to 6 levels.

    For this task, set the Country/Region, Regional group, Facility, Scope, Emissions source, and Activity data fields for use in Contoso Corp’s carbon emissions reporting for public disclosure.

    After you selected the fields, select Save & Close on the top command bar.

    Screenshot highlighting the Save button to save the new report.

    Screenshot highlighting the all emissions report.

  4. After you saved the report, select MC4S Emission report from the list and the Generate report button becomes visible on the command bar. Select the Generate report button, and then the report is queued to be generated.

    Screenshot of report creation for MC45 emissions report with all emissions data selected.

  5. Select the Refresh button on the command bar until the Report generation status is changed from Pending to Ready for download. This process might take a few minutes to generate.

    Screenshot highlighting the Refresh button and showing that the status is Pending.

    Screenshot highlighting that the status is changed from Pending to Ready for download.

  6. After the status changes, the Download report button is visible in the command bar. Select that button to download the generated report. An Excel report begins to download. Open the report.

    Screenshot highlighting the Download report button.

The reports contain the following information:

  • The Group by column headers that were selected. In this case, it's grouped by Country/Region, Regional group, Facility, Scope, Emissions source, and Activity type.

  • The following emission metrics: CO2, CH4, N2O, SF6, NF3, CO2E, HFCs, PFCs, and Other GHGs.

    Screenshot highlighting the group by column header that were selected.

You now successfully generated an emission report. Emissions reports are useful for providing information in public disclosures. Microsoft Sustainability provides this information in a tabular format to allow you to adapt it to meet the rapidly changing regulatory requirements. Partners can help in the generation of the disclosure documents by setting up an emission report to export data in a consistent and familiar format, for ingestion into a partner solution.