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Configure Remote Domain Properties

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Applies to: Exchange Server 2010 SP3, Exchange Server 2010 SP2

Remote domains are SMTP domains that are external to your Microsoft Exchange organization. You can create remote domain entries to define the settings for message transfer between your Exchange organization and domains outside your Active Directory forest. The settings for remote domains are global configuration settings for the Exchange organization.

Looking for other management tasks related to transport servers? Check out Managing Transport Servers.

What Do You Want to Do?

  • Use the EMC to configure the properties of a remote domain

  • Use the Shell to configure the properties of a remote domain

Use the EMC to configure the properties of a remote domain

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Remote domains" entry in the Transport Permissions topic.

  1. In the console tree, navigate to Organization Configuration > Hub Transport.

  2. In the work pane, select the Remote Domains tab on the right, and then double-click the remote domain you want to configure.

  3. Use the General tab to configure the settings that determine the types of out-of-office messages sent to recipients in the remote domain. The type of out-of-office messages available in your organization depends on both the Exchange client version and the Exchange server version. The out-of-office message is set on the client and is sent by the server. Exchange Server 2010 and Exchange Server 2007 can send different out-of-office messages to internal and external users. Users that use Microsoft Office Outlook 2007 can set different internal and external out-of-office replies. Earlier versions of Outlook or Exchange only support a single type of out-of-office message used for both internal and external recipients.

    The General tab shows the following:

    • Domain name   Shows the display name for the domain.

    • Modified   Shows the date and time when the remote domain properties were last modified.

    • Allow none   If you select this option, no out-of-office messages are delivered to the remote domain.

    • Allow external out-of-office messages only   If you select this option, only out-of-office messages configured as external by an Outlook 2007 client, or by using Microsoft Office Outlook Web App for a mailbox located on an Exchange 2010 or Exchange 2007 Mailbox server are delivered to the remote domain.

    • Allow external out-of-office messages and legacy out-of-office messages (configured by using Outlook 2003 or earlier clients, or configured on Exchange 2003 mailboxes)   If you select this option, out-of-office messages configured as external by an Outlook 2007 client or by using Outlook Web App for a mailbox located on an Exchange 2010 Mailbox server are delivered to the remote domain. Out-of-office messages set by Outlook 2003 or earlier clients, regardless of the server version of their mailbox store, are delivered to the remote domain. Out-of-office messages sent by Exchange 2003 or earlier servers, regardless of the client version used to set the out-of-office message, are delivered to the remote domain.

    • Allow internal out-of-office messages and legacy out-of-office messages (configured by using Outlook 2003 or earlier clients, or configured on Exchange Server 2003 mailboxes)   If you select this option, out-of-office messages configured as internal by an Outlook 2007 client or by using Outlook Web App for a mailbox located on an Exchange 2010 Mailbox server are delivered to the remote domain. Out-of-office messages set by Outlook 2003 or earlier clients, regardless of the server version of their mailbox store, are delivered to the remote domain. Out-of-office messages sent by Exchange 2003 or earlier servers, regardless of the client version used to set the out-of-office message, are delivered to the remote domain.

  4. Use the Message Format tab to specify message policy, format, and character sets for the messages sent to this remote domain.

    Use the Message Format Options section to specify message delivery and formatting:

    • Allow automatic replies   To allow messages that are automatic replies from client e-mail programs in your organization, select this option.

    • Allow automatic forward   To allow messages that are auto-forwarded by client e-mail programs in your organization, select this option.

    • Allow delivery reports   To allow read receipts from client software in your organization to the remote domain, select this option.

    • Allow non-delivery reports   To allow non-delivery reports (NDRs) from your organization, select this option.

    • Display sender's name on messages   To have the sender's display name appear on messages, select this option. We recommend that you leave this option selected.

    • Use message text line wrap at column   To allow line wrap in message text for outgoing messages, select this option, and then in the text box, type the line-wrap size, from 0 through 132. To set the value to unlimited, leave the field blank. The default value is unlimited (blank).

    • Always use   To always send messages that use Exchange rich-text format, select this text box.

    • Never use   To never send messages that use Exchange rich-text format, select this check box.

    • Determined by individual user settings   To send e-mail messages that use the Exchange rich-text settings specified by the Outlook user, select this check box.

    Use the following character set options to specify acceptable character sets:

    • MIME character set   To identify a MIME character set, type the character encoding set in the text box.

    • Non-MIME character set   To identify a non-MIME character set, type the character encoding set in the text box.

  5. Use the Office 365 Tenant Domain tab to specify whether this remote domain is used for your cloud-based organization.

    • Use this domain for my Office 365 tenant   If the new remote domain you're creating represents the part of your organization that is hosted on Microsoft Office 365, select this check box.

Use the Shell to configure the properties of a remote domain

You need to be assigned permissions before you can perform this procedure. To see what permissions you need, see the "Remote domains" entry in the Transport Permissions topic.

You use the Set-RemoteDomain cmdlet to configure the properties of a remote domain. This section provides examples on how to configure various properties of a remote domain.

This example makes sure that no out-of-office messages are sent to the domain.

Set-RemoteDomain "RemoteDomain" -AllowedOOFType None

This example allows only external out-of-office messages.

Set-RemoteDomain "RemoteDomain" -AllowedOOFType External

This example allows external out-of-office messages and out-of-office messages set by Outlook 2003 or earlier clients or sent by Exchange 2003 or earlier servers.

Set-RemoteDomain "RemoteDomain" -AllowedOOFType ExternalLegacy

This example allows internal out-of-office messages and out-of-office messages set by Outlook 2003 or earlier clients or sent by Exchange 2003 or earlier servers.

Set-RemoteDomain "RemoteDomain" -AllowedOOFType InternalLegacy

This example allows automatic replies to the remote domain. By default, this setting is disabled.

Set-RemoteDomain -Identity Contoso -AutoReplyEnabled $true

This example allows automatic forwards to the remote domain. By default, this setting is disabled.

Set-RemoteDomain -Identity Contoso -AutoForwardEnabled $true

This example disables delivery reports to the remote domain. By default, this setting is enabled.

Set-RemoteDomain -Identity Contoso -DeliveryReportEnabled $false

This example disables non-delivery reports to the remote domain. By default, this setting is enabled.

Set-RemoteDomain -Identity Contoso -NDREnabled $false

This example disables the display of the sender's name on messages. By default, this setting is enabled. We recommend that you leave this option enabled.

Set-RemoteDomain -Identity Contoso -DisplaySenderName $false

This example enables the line wrapping of message text and sets the column width to 76 characters.

Set-RemoteDomain -Identity Contoso -LineWrapSize 76

This example allows notification to be sent to a remote domain when a meeting request from a sender in the remote domain is forwarded to another recipient. By default, this setting is disabled.

Set-RemoteDomain -Identity Contoso -MeetingForwardNotificationEnabled $true

This example configures both the MIME and non-MIME characters sets to the Western European character set (ISO-8859-1).

Set-RemoteDomain -Identity Contoso -CharacterSet "ISO-8859-1" -NonMimeCharacterSet "ISO-8859-1"

This example specifies that Transport Neutral Encapsulation Format (TNEF) encoding is used for all messages sent to the remote domain. By default, the value for this setting is $null, and TNEF encoding is controlled by individual user settings. The TNEF settings are shown as the Exchange rich-text format options in the EMC.

Set-RemoteDomain -Identity Contoso -TNEFEnabled $true

For detailed syntax and parameter information, see Set-RemoteDomain.

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