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Create a working time calendar

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Applies to these Dynamics 365 apps:
Human Resources

A working time calendar in Dynamics 365 Human Resources shows the days and hours that employees work in your organization. When an employee submits a time-off request, they don't have to worry about holidays and closures.

To streamline time-off requests, configure these items for your organization:

  • Working time calendar
  • Holidays and closures
  • Non-work time

You can add the last two items while you're setting up a working time calendar. You can also configure or update them separately.

Set up a working time calendar

Set up at least one working time calendar that shows your days and hours of operation. If you have locations in multiple countries and regions, you might want to set up a working time calendar for each area.

  1. On the Organization administration page, select Calendars.

  2. Select New and enter a name and description for your calendar.

  3. Under Generation options, select the work days for your organization and enter work times.

    • To add a holiday or closure, select the Add button next to Holidays and closures.
    • To add non-work time, like lunches or breaks, select Add under Non-work time and enter the name and time range.

  4. Under Days, select Generate to generate the days in your calendar. Enter the date range for your calendar and then select Generate days.

  5. To add work schedules, under Work schedule, select Add and then enter the times for each work schedule.

Configure holidays and closures

You can add or change holidays and closures separately from a working time calendar.

  1. On the Organization administration page, select Holidays and closures.
  2. Select New and enter a name and date for the holiday or closure.

Configure non-work time

You can add or change non-work times separately from a working time calendar.

  1. On the Organization administration page, select Non-work time.
  2. Select New and enter a name and time range for the non-work time.

If you've enabled the Leave and absence bank holiday corrections preview feature, Human Resources uses holidays and closure dates to determine the number of days to adjust for employees enrolled in the calendar.

See also