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Configure e-mail for a Reporting Services service application

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Applies to:  SQL Server Reporting Services (2016) ❌ Power BI Report Server  SharePoint

Reporting Services data alerting sends alerts in e-mail messages. To send e-mail, you might need to configure your Reporting Services service application and you might need to modify the e-mail delivery extension for the service application. The e-mail settings are also required if you plan to use the e-mail delivery extension for the Reporting Services subscription feature.

Note

Reporting Services integration with SharePoint is no longer available after SQL Server 2016.

Configure e-mail for the shared service

  1. In SharePoint Central Administration, select the Application Management.

  2. In the Service Applications group, select Manage service applications.

  3. In the Name list, select the name of your Reporting Services service application.

  4. Select E-mail Settings on the Manage Reporting Services Application page.

  5. Select Use SMTP server.

  6. In the Outbound SMTP server box, enter the name of an SMTP server.

  7. In the From address box, enter an e-mail address.

    This address is the sender of all alert e-mail messages.

    The account of the user specified in From address must be a managed account that you specified when you configured the application pool for the Reporting Services service application. If you have permission, you can view a list of existing managed accounts on the Service Accounts page in SharePoint Central Administration.

  8. Select OK.

NTLM authentication

  1. If your email environment requires NTLM authentication and doesn't allow anonymous access, you need to modify the e-mail delivery extension configuration for your Reporting Services service applications. For example, if you see the following message in the Last Results on the Manage Subscriptions page:subscriptions.

    • Failure sending mail: The SMTP server requires a secure connection or the client wasn't authenticated. The server response was: 5.7.1 Client wasn't authenticatedMail won't be resent.

    Change the SMTPAuthenticate to use a value of "2". This value can't be changed from the user interface. The following PowerShell script example updates the full configuration for the report server e-mail delivery extension for the service application named "SSRS_TESTAPPLICATION". Note some of the nodes listed in the script can also be set from the user interface, for example the "From" address.

    $app=get-sprsserviceapplication |where {$_.name -like "SSRS_TESTAPPLICATION *"}  
$emailCfg = Get-SPRSExtension -identity $app -ExtensionType "Delivery" -name "Report Server Email" | select -ExpandProperty ConfigurationXml   
$emailXml = [xml]$emailCfg   
$emailXml.SelectSingleNode("//SMTPServer").InnerText = "your email server name"  
$emailXml.SelectSingleNode("//SendUsing").InnerText = "2"  
$emailXml.SelectSingleNode("//SMTPAuthenticate").InnerText = "2"  
$emailXml.SelectSingleNode("//From").InnerText = "your FROM email address"  
Set-SPRSExtension -identity $app -ExtensionType "Delivery" -name "Report Server Email" -ExtensionConfiguration $emailXml.OuterXml

  2. If you need to verify the name of your service application, run the Get-SPRSServiceApplication cmdlet.

    get-sprsserviceapplication

  3. The following example returns the current values of the e-mail extension for the service application named "SSRS_TESTAPPLICATION".

    $app=get-sprsserviceapplication |where {$_.name -like "SSRSTEST_APPLICATION*"}  
Get-SPRSExtension -identity $app -ExtensionType "Delivery" -name "Report Server Email" | select -ExpandProperty ConfigurationXml

  4. The following example creates a new file named "emailconfig.txt" with the current values of the e-mail extension for the service application named "SSRS_TESTAPPLICATION"

    $app=get-sprsserviceapplication |where {$_.name -like "SSRS_TESTAPPLICATION*"}  
Get-SPRSExtension -identity $app -ExtensionType "Delivery" -name "Report Server Email" | select -ExpandProperty ConfigurationXml | out-file c:\emailconfig.txt

More questions? Try asking the Reporting Services forum.