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The Program Setup page is the first section in Program Summary for a Microsoft Viva Glint survey. The Viva Glint admin role is to define the basic settings and confidentiality for all cycles within this survey program.
Define the basics for your Viva Glint program
Use the information in the table to help you set up each field. Not all fields are available for every survey type. For that information, see the Survey types column. Use the question mark symbol for more guidance.
Define the basics
In the first section on the Program setup page, define, enable, or disable each field:
| Field | Description | Examples/Tips | Survey types |
|---|---|---|---|
| Program name | Used in survey and email communications, reporting, and is visible to survey respondents | Engagement, Manager Effectiveness, 30-day Onboarding | All |
| Administrators | This role can set up, manage, edit, and report on all surveys in the entire program | Manage Programs must be enabled for the name to appear in the search box. | All |
| Default language | The default language for survey participants | Dropdown menu selections are based on survey languages set up in General Settings | All |
| Additional languages | Populated with languages set up for your organization in General Settings. | Be sure survey items are available in all languages chosen. To remove languages, select the X next to the language name. | All |
| Admin notifications to | These admins are notified of upcoming surveys and determined by roles in the Administrators field on this page. | Each survey should have at least one admin in this role who is notified before the survey goes Live. Use the Search add names. | Recurring and Ad Hoc |
| Suggested actions available | Enables Users to create goals. | Toggle to enable or disable | All |
| Response window | The number of days a user has to submit a survey once it generates. | Enter a number of days. Viva Glint defaults to 14. | Lifecycle and Always-On |
| Waiting period between surveys or Next survey available | The number of days before a user is eligible to take the survey again. See Important callout for Employee Lifecycle and Always-On surveys.* |
Enter a number of days. Viva Glint defaults to 365 days for Lifecycle and one day for Always-On. | Lifecycle and Always-On |
| Eligible for Nudges | Timely messages designed to help managers take action | Toggle to enable or disable. | Recurring and Ad Hoc |
| Allow survey resubmission | Allow survey takers to retake their surveys. All previous responses are deleted | Toggle to enable or disable. | Recurring, Ad Hoc, and Lifecycle |
| Enable Team Conversations | Helps managers and survey takers feel like their feedback is heard and acted upon. | Managers receive a personalized summary presentation of survey results. Helps your managers share results, pick Focus Areas, and identify next steps through a guided interactive conversation. | Recurring |
| NEW! Auto-expand comments input |
With this feature enabled, a comment box shows after each survey item is posed to a survey taker and the survey taker must manually move to the next question if they're ready. Enabling this feature allows the survey taker to see and consider using the comment box. Disabled, the survey automatically moves to the next item. | Disabled by default. Toggle to enable. This feature prompts more detailed and actionable insights by survey takers, increasing survey engagement. | All |
| Enable Team Conversations Sharing | Allows managers to share a read-only version of their feedback summary presentation before or after meetings with their team. | Enabled by default when Team Conversations is enabled. | Recurring |
Important
For Employee Lifecycle and Always-On surveys, if the Waiting period between surveys field is edited after a survey generates for an employee, the change only impacts new surveys generated for that employee. The original waiting period is enforced for surveys scheduled and generated.
For example: As the admin, I change the waiting period window from 60 days to 30 days for our Onboarding survey. Nina New Employee is scheduled to receive their Onboarding survey according to the original waiting period of 60 days. Nina's schedule remains at 60 days until 60 days pass. After this time, if another Onboarding survey is generated for Nina, the 30 day schedule overrides the original waiting period.
Set up the Confidentiality section
In this second section, define what information survey takers see to explain how you protect their privacy. Use the question mark symbol and Learn more for further guidance.
| Field | Description | Examples/Tips |
|---|---|---|
| Confidential responses | Promotes accurate feedback | Enabled to Custom Confidential by default |
| Enable export of raw survey responses | Enabling this functionality allows admins to export ungrouped, identifiable survey responses. Disabling this function permanently disallows access to or export of those responses, including the ability to transfer the data to a third party. | Learn more about raw survey access |
| Company message to survey participants | Allows organizations to add more details tailored to their organization, aiming to ensure that individuals participating in surveys are well informed. Clients may wish to append information, like specifying the organizational roles that have access to identifiable responses or by designating appropriate points of contact within the organization for inquiries or concerns related to the survey. You can also add guidelines on the proper utilization of the survey and direct respondents towards their company-specific resources for more details. This text gets added at the beginning of the survey under the title "Message from [<Client_Name>]," directly following the Viva Glint confidentiality statement. Use the following format to add a link to information: [Display text](link). For example: [Contoso handbook](http://www.contoso.com). |
Select Save Changes or the right-facing arrow symbol to save. Now continue to the next setup section of Program Summary.