How to create formal letterhead template

Question

How to create formal letterhead template

Beau Hammet 20

I need to create template reflecting my firm's letterhead.

Alexis-NG 14,980 Reputation points Microsoft External Staff Moderator

2026-02-26T16:36:06.2533333+00:00

Hi @Beau Hammet,

I hope everything is going well on your end.

I am following up on the support thread that has been discussed and wanted to check whether the information shared in my previous response helped address the issue you were experiencing.

If you are still encountering any issues or have additional questions, please feel free to reach out at any time. I would be happy to assist further as needed.

Additionally, ensuring that everything is functioning as expected and that your experience remains smooth is a top priority.

Thank you again for your collaboration throughout the troubleshooting process. I look forward to hearing from you soon.

Answer recommended by moderator

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Alexis-NG 14,980 Reputation points Microsoft External Staff Moderator

2026-02-26T16:36:06.2533333+00:00

Hi @Beau Hammet,

I hope everything is going well on your end.

I am following up on the support thread that has been discussed and wanted to check whether the information shared in my previous response helped address the issue you were experiencing.

If you are still encountering any issues or have additional questions, please feel free to reach out at any time. I would be happy to assist further as needed.

Additionally, ensuring that everything is functioning as expected and that your experience remains smooth is a top priority.

Thank you again for your collaboration throughout the troubleshooting process. I look forward to hearing from you soon.

Answer 1

Hi @Beau Hammet,

Thank you for posting your question to Microsoft Q&A Forum.

Microsoft Create has a library of customizable letterhead templates, each of which provide an easy-to-update starting place for your personal letterhead vision. However, if you want to create one for your own from scratch, please follow the steps below:

1/ Create a header:

Open a blank Word document.
On the Insert menu, select Header, then the Blank option.

User's image

To add your logo, select Insert > Pictures then navigate to your logo’s location.
Place your logo in the header and resize it to fit.
After your image is sized, add your text, if applicable.

2/ Create a footer

On the Insert menu, select Footer.
Select your preferred footer style from the list of options.
Replace the placeholder text with your own content.
Format your text to match your firm’s visual language.

3/ Save your letterhead as a template

On the File menu, select Save a Copy.
Type a name for the document. For example “Letterhead template.”
In the document type drop-down list, select Document Template (*.dotx).
Select Save.

You can use this guide from the expert in the community to guide you through the steps: Setting Up Letter Templates

Note: This is a non-Microsoft website. The page appears to be providing accurate, safe information. Watch out for ads on the site that may advertise products frequently classified as a PUP (Potentially Unwanted Products). Thoroughly research any product advertised on the site before you decide to download and install it.

I hope this guide helps clarify what you need and outlines the available steps to move forward.

Thank you again for reaching out, and please let me know if there's anything else I can assist you with.

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Answer 2

It depends on whether you are preparing a template for pre-printed letterhead or having it all print from Word. There are tried and true methods for this.

Please take a look at the following:

Setting Up Letter Templates by MVP Suzanne Barnhill: http://wordfaqs.ssbarnhill.com/LetterheadRibbon.htm This is the link given by Alexis NG. (you may have to paste the url into your browser)
How Can I Get a Different Header/Footer on the Second Page (my page) https://addbalance.com/word/headersfooters.htm#2007-2013
Basic Letterhead Template (my template): https://addbalance.com/word/download.htm#BasicLetterheadTemplate
Letterhead Textboxes and Styles tutorial (my site): https://addbalance.com/word/download.htm#LetterheadTextboxesAndStylesTutorial

None of the letterhead templates from Office are worthwhile as far as making good use of Word features goes. They look nice, but that is about it.

The links above handle having material on the sides and having different material on continuation pages. They handle picking up information from the body to include in headers on continuation pages as well.

Answer 3

To create a formal letterhead template in Microsoft Word, you can follow these general steps:

Open Microsoft Word and create a new document.
Insert Header: Go to the "Insert" tab and select "Header". You can choose a pre-designed header or create a custom one.
Add Your Firm's Logo: Click on "Pictures" in the header section to insert your firm's logo. Resize it as necessary.
Include Firm Details: Add your firm's name, address, phone number, email, and website in the header. You can format this text using different fonts and sizes to make it visually appealing.
Design Elements: You can add lines or shapes to enhance the design of your letterhead. Use the "Shapes" option under the "Insert" tab for this.
Save as Template: Once you are satisfied with the design, save the document as a template. Go to "File" > "Save As" and select "Word Template" from the file type options.

This will allow you to use the letterhead template for future documents without having to recreate it each time.

References:

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