Tutorial: Configure Cleanmail for automatic user provisioning
This tutorial describes the steps you need to do in both Cleanmail and Microsoft Entra ID to configure automatic user provisioning. When configured, Microsoft Entra ID automatically provisions and deprovisions users and groups to Cleanmail using the Microsoft Entra provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.
Capabilities supported
- Create users in Cleanmail
- Remove users in Cleanmail when they do not require access anymore
- Keep user attributes synchronized between Microsoft Entra ID and Cleanmail
- Single sign-on to Cleanmail (recommended).
Prerequisites
The scenario outlined in this tutorial assumes that you already have the following prerequisites:
- A Microsoft Entra tenant
- One of the following roles: Application Administrator, Cloud Application Administrator, or Application Owner.
- A user account in Cleanmail with Admin permission
Step 1: Plan your provisioning deployment
- Learn about how the provisioning service works.
- Determine who will be in scope for provisioning.
- Determine what data to map between Microsoft Entra ID and Cleanmail.
Step 2: Configure Cleanmail to support provisioning with Microsoft Entra ID
Contact Cleanmail Support to configure Cleanmail to support provisioning with Microsoft Entra ID.
Step 3: Add Cleanmail from the Microsoft Entra application gallery
Add Cleanmail from the Microsoft Entra application gallery to start managing provisioning to Cleanmail. If you have previously setup Cleanmail for SSO, you can use the same application. However it's recommended you create a separate app when testing out the integration initially. Learn more about adding an application from the gallery here.
Step 4: Define who will be in scope for provisioning
The Microsoft Entra provisioning service allows you to scope who will be provisioned based on assignment to the application and or based on attributes of the user and group. If you choose to scope who will be provisioned to your app based on assignment, you can use the following steps to assign users and groups to the application. If you choose to scope who will be provisioned based solely on attributes of the user or group, you can use a scoping filter as described here.
Start small. Test with a small set of users and groups before rolling out to everyone. When scope for provisioning is set to assigned users and groups, you can control this by assigning one or two users or groups to the app. When scope is set to all users and groups, you can specify an attribute based scoping filter.
If you need more roles, you can update the application manifest to add new roles.
Step 5: Configure automatic user provisioning to Cleanmail
This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and groups in Cleanmail based on user and group assignments in Microsoft Entra ID.
To configure automatic user provisioning for Cleanmail in Microsoft Entra ID:
Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
Browse to Identity > Applications > Enterprise applications
In the applications list, select Cleanmail.
Select the Provisioning tab.
Set the Provisioning Mode to Automatic.
In the Admin Credentials section, input your Cleanmail Tenant URL as
https://cloud.cleanmail.eu/api/v3/scim2and corresponding Secret Token obtained from Step 2. Click Test Connection to ensure Microsoft Entra ID can connect to Cleanmail. If the connection fails, ensure your Cleanmail account has Admin permissions and try again.
In the Notification Email field, enter the email address of a person or group who should receive the provisioning error notifications and select the Send an email notification when a failure occurs check box.
Select Save.
In the Mappings section, select Synchronize Microsoft Entra users to Cleanmail.
Review the user attributes that are synchronized from Microsoft Entra ID to Cleanmail in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the user accounts in Cleanmail for update operations. If you choose to change the matching target attribute, you need to ensure that the Cleanmail API supports filtering users based on that attribute. Select the Save button to commit any changes.
Attribute Type Supported for filtering Required by Cleanmail userName String ✓ ✓ active Boolean ✓ name.givenName String name.familyName String externalId String To configure scoping filters, refer to the following instructions provided in the Scoping filter tutorial.
To enable the Microsoft Entra provisioning service for Cleanmail, change the Provisioning Status to On in the Settings section.
Define the users and groups that you would like to provision to Cleanmail by choosing the desired values in Scope in the Settings section.
When you're ready to provision, click Save.
This operation starts the initial synchronization cycle of all users and groups defined in Scope in the Settings section. The initial cycle takes longer to complete than next cycles, which occur approximately every 40 minutes as long as the Microsoft Entra provisioning service is running.
Step 6: Monitor your deployment
Once you've configured provisioning, use the following resources to monitor your deployment:
- Use the provisioning logs to determine which users have been provisioned successfully or unsuccessfully
- Check the progress bar to see the status of the provisioning cycle and how close it's to completion
- If the provisioning configuration seems to be in an unhealthy state, the application goes into quarantine. Learn more about quarantine states here.
More resources
- Managing user account provisioning for Enterprise Apps
- What is application access and single sign-on with Microsoft Entra ID?