How to: Import Bank Statements

You can import electronic bank statements from your bank to quickly populate Microsoft Dynamics NAV with data about actual bank transactions.

Banks use different file formats, so you must first specify the format of your bank’s statement file in the Bank Statement Import Format field in the Bank Account Card window.

Note

If you use the Bank Data Conversion Service feature to have bank statement files converted to the required format, then you must first activate the feature by filling fields in the Bank Data Conv. Service Setup window. For more information, see How to: Set Up Bank Data Conversion Service. It is recommended that bank statement files do not exceed 1000 lines as the processing time in the bank data conversion service may otherwise increase significantly.

You can import bank statement files in the following scenarios:

• As the first step in reconciling payments with open entries in the Payment Reconciliation Journal window. For more information, see How to: Automatically Apply Payments to Open Documents.

• As the first step in reconciling bank accounts in the Bank Acc. Reconciliation window. For more information, see How to: Match Bank Statement Lines with Bank Account Ledger Entries.

To import bank transactions into the Payment Reconciliation Journal Window

1. In the Search box, enter Payment Reconciliation Journals, and then choose the related link.

2. To work in a new payment reconciliation journal, on the Home tab, in the New group, choose New Journal or Import Bank Statement.

3. In the Payment Bank Account List window, select the bank account that you want to reconcile payments for, and then choose OK.

   The Payment Reconciliation Journal window opens prepared for the selected bank account.

4. On the Home tab, in the Application group, choose Import Bank Statement.

   If the bank account for the selected journal is not set up for importing bank statements, then a dialog will open to help you fill the relevant fields. For more information, see Bank Statement Import Format.

5. In the Select a file to import window, select the file that contains the bank transactions for payments that you want to reconcile, and then choose Open.

You can now proceed to review the automatic payment applications automatically or manually apply. For more information, see How to: Match Payments with Open Documents and How to: Manually Apply Payments to Open Documents.

To import bank statements into the Bank Acc. Reconciliation window

1. In the Search box, enter Bank Account Reconciliation, and then choose the related link.

2. In the Bank Acc. Reconciliation window, on the Home tab, in the Bank group, choose Import Bank Statement.

3. Select the bank statement file, and then choose Open.

   The bank statement lines are filled into the left pane of the Bank Acc. Reconciliation window.

You can now proceed to automatically or manually match bank entries to reconcile the bank account. For more information, see How to: Match Bank Statement Lines with Bank Account Ledger Entries.

See Also

Tasks

How to: Set Up Bank Data Conversion Service
How to: Export Payments to a Bank File
How to: Set Up Data Exchange Definitions

Other Resources

Bank Statement Import Format
Payment Reconciliation Journal
Bank Acc. Reconciliation
How to: Match Payments with Open Documents
How to: Match Bank Statement Lines with Bank Account Ledger Entries