Working with SharePoint sites

Office for Mac 2011 will reach end of support on October 10, 2017. To stay supported, you will need to upgrade. For more information, see these resources.

 

Applies to: Office for Mac 2011

Topic Last Modified: 2015-03-09

If you administer or use a SharePoint site to share data, you should be aware of the following features:

• Users can browse through different sites, document libraries, and folders on a SharePoint site. You must assign the appropriate permissions at the SharePoint Portal Server level for users to browse through the sites. For more information, see the "Planning site and content security" section.

  Note

  Users can also save documents to OneDrive. A user must sign in to OneDrive by using a Microsoft ID.

• A user can save Office for Mac 2011 files to a SharePoint site directly from a document.

  Save a document to SharePoint

  • In the Office 2011 document, on the File menu, point to Share, and then click Save to SharePoint.

• If a SharePoint site has a template that is associated with it, a user can create a new document based on the template.

• Users can open a file from a SharePoint library from their Office documents. When they save the file, any changes are saved back to SharePoint.

  Open a SharePoint file from Office

  1. In the Office 2011 document, on the File menu, click Open URL.

     Note

     The preferred method for opening a document in the SharePoint library is from the Web browser.

  2. In the URL box, type the URL for the document that is located on SharePoint, such as http://fabrikam/shared%documents/DocumentName.docx, and then click Open.

     Tip

     You have to use a URL for a document in a SharePoint library. You cannot use a URL for other areas of a SharePoint site, such as a SharePoint list or top-level sites.

Planning site and content security

You can use basic authentication or Integrated Windows Authentication (NTLMv2) as methods of authentication with the SharePoint server.

As an administrator, you must plan for site security and assign permission levels to users who are going to access content on SharePoint sites at the SharePoint Portal Server level. In the SharePoint Portal Server, you can select users who will be authorized to access the content on a site. You can also select the permission levels for these users to enable them to view, change, or manage a particular site or documents within the site. The permission level controls all permissions for the site and for any subsites, lists, document libraries, folders, and items or documents that inherit the site's permissions. The following table describes the default permissions levels.

Permission level	Description
Full Control	User has administrator access to the site. This permission level cannot be customized or deleted.
Design	User can view, add, update, delete, approve, and customize documents.
Contribute	User can view, add, update, and delete documents.
Read	User can only view documents. Note If you set the permission level for a user to Read or Limited Access, you have to assign some additional permission settings to enable read-only access to a site. For more information about the list of permissions for read-only access, see the tables that follow.
Limited Access	User can view application pages, browse user information, use remote interfaces, use client integration features, and open documents.

List permissions for read-only or limited access

You can restrict permissions to a list by using any of the following settings.

List permission	Description
View Items	View items in lists, documents in document libraries, and Web discussion comments.
Open Items	View the source of documents by using server-side file handlers.
View Application Pages	View forms, views, and application pages. Enumerate lists.

Site permissions for read-only or limited access

Assign additional permission settings to enable read-only access to a site. You can restrict permissions to a site by using any of the following settings.

Site permission	Description
View Pages	View pages on a Web site.
Browse User Information	View information about users of the Web site.
Browse Directories	Enumerate files and folders in a Web site by using SharePoint Designer and Web DAV interfaces.
Use Remote Interfaces	Use SOAP, Web DAV, or SharePoint Designer interfaces to access the Web site.
Use Client Integration Features	Use features that start client applications. Without this permission, users must work on documents locally and upload their changes.
Open	Allow users to open a Web site, list, or folder in order to access items inside that container.