Allocate costs
To allocate the costs by using the allocation definitions setup, use the Allocate Costs batch job.
Before you start the allocations, check whether:
The allocation definitions are set up correctly and if the dynamic bases are updated.
The necessary internal calculations have been posted.
The income entries have been transferred from the general ledger.
To start the allocation, follow these steps:
Select the Search for Page icon in the top-right corner of the page, enter Allocate costs, and then select the related link.
Select the From Alloc. Level and To Alloc. Level fields if you don't want to allocate all levels in the same batch. It might make sense to first allocate only the cost centers and then to separately allocate the costs from cost centers to cost objects.
Define the allocation date. Only cost entries up to this allocation date will be allocated. This date is especially important if, for example, it's currently the middle of February, but you want to handle only the allocation of the January costs. In this case, you would set the allocation date to 01/31/22.
If you have set up allocation variants, and you only want to allocate a specific variant, select a variant in the Group field.
Select a budget name in the Budget Name field if you want to allocate only budget entries.
Select OK to start the batch job.
When you allocate costs, the program performs the following processes:
The allocation source is credited with an entry. The text in the cost entry contains the allocation target. The allocation is described in the Allocation Description field in the Cost Entry table.
Each allocation target is debited with an entry. The posting text of the cost entry mentions the allocation source. The allocation is described in the Allocation Description field in the cost entry.
In the registers, Business Central adds an entry with the source Allocation in the Source field. The entries are summarized for each allocation level.
The cost entries that were handled by the batch job, and therefore used as basis amounts for allocations, are shown as True in the Allocated field in the Cost Entry table. The credit entry is also selected.
You can use the Delete Cost Entries batch job on the Cost Registers page to delete cost entries and undo allocations. This might be practical, for example, when you want to simulate an allocation with different allocation ratios.