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Saving mails from new outlook to external project folder for later re-import

Kim Albech Sørensen 20 Omdømmepoint
2025-09-05T06:40:16.0433333+00:00

Project based business - outlook folder for each project. When finished I save all mails in external project folder just by dragging it all to folder. If I later need mails, I just drag them to a folder in Outlook and is able to search within mails.
This process do not seem to be possible in the new ms365 Outlook. Or am I missing something ?
Should mention that I do not use onedrive for my external cloud project folders.

Any work arounds ? Would REALLY like to keep my project process.

Microsoft 365 og Office | Andet
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  1. Srinivasa P 5,660 Omdømmepoint Uafhængig rådgiver
    2025-09-05T09:20:44.4233333+00:00

    Thanks for getting back again.

    One option is to export project folders to PST files in New Outlook. PST archives can later be re-opened in Outlook, even years later. Alternatively, you can use export to .eml files option in new Outlook (Right click on any email-> Save as -> Save as eml/msg).

    But kindly remember, no software can realistically guarantee 10 years of unchanged support, you will need to adapt your process over time.

    If you want to submit this request as a feedback then please go to Feedback option in Outlook->Submit the suggestion.

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  1. Srinivasa P 5,660 Omdømmepoint Uafhængig rådgiver
    2025-09-05T07:20:21.08+00:00

    Hey there!

    I'm sorry that you are facing this issue.

    Can you try Classic Outlook for this. Export emails using save as option and re-import later.

    In the new Outlook (based on Outlook on the web), that drag-and-drop to file system is not supported.

    This means your old workflow of saving entire project folders outside Outlook no longer works the same way.

    Use classic Outlook (Win32/Office) alongside new Outlook. Classic still supports .msg drag-drop.

    Right-click an email -> Save As to save individual mails as .eml files.

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