Describe the collaboration capabilities and benefits of Microsoft 365

5 minutes

Microsoft 365 brings together the best collaboration solutions for you to work together with others to get things done. Whether you’re using a laptop or your mobile device, you can easily attend meetings online, reply to a chat, share files or information, co-author in real time, network, and collaborate with anyone from anywhere.

Bring everyone together in one place to meet, chat, call, and collaborate

It doesn’t matter if someone is working remotely or in a different time zone, you'll get it done with Microsoft Teams, a place for teamwork. Create a team for everyone who shares the same manager, or create a team for a special project. Bring your team together in one central place to meet, chat, call, and collaborate on projects. Microsoft 365 Copilot in Teams helps you get the most of your team chats and meetings through meeting recaps, identifying follow-up tasks, summarizing key takeaways and more.

Employees can get company news and information as well as share and manage content, through SharePoint, an intelligent intranet. Seamlessly collaborate and communicate inside and outside your organization through the creation of SharePoint sites. Store and share files, and co-author on documents through team sites. Share company news, announcements, and events through communication sites. Microsoft 365 Copilot in SharePoint helps turn your words into powerful tools for creating and editing SharePoint sites and pages. To learn more about SharePoint, see SharePoint, Team Collaboration Software Tools (microsoft.com).

Collaborate on files in real-time

Access, share, and collaborate on files from anywhere with OneDrive, a cloud-based storage service. It's the underlying technology that powers the collaborative files experience across Microsoft 365. Access your files and photos from all your devices and coauthor in real-time with Office integration across web, mobile and desktop. Stay up-to-date with @mentions, comments and notifications. Securely share files, folders, photos and manage access with people inside or outside your organization by sending a link via email or text. Microsoft 365 Copilot in OneDrive helps enhance file organization, categorization and retrieval through natural language searches. To learn more about OneDrive, see Personal Cloud Storage – Microsoft OneDrive.

Network and engage with people across your organization

Have open and dynamic communication with leaders, employees and partners through Yammer, a social network for organizations. Share knowledge, news, events, blogs, and polls. Deliver live and on-demand events and training. Discuss ideas, give feedback, and network with others through communities.

Distribute videos across your team or organization

Create, share and manage live and on-demand videos within a small team, or across an organization with MicrosoftStream (on SharePoint), an intelligent enterprise video experience. Enhance collaboration by using video in applications you rely on every day, like Microsoft Teams, Yammer and SharePoint. Use the intelligent features like in-video face detection and speech to text transcript. Microsoft 365 Copilot in Stream lets you catch up on videos by quickly summarizing the video or answering your questions about the content in the video. To learn more about Microsoft Stream (on SharePoint), see Microsoft Stream – Video Streaming Service.

Collaborate through business-class email and calendaring

Sync your emails, calendars, and contact information across your devices, keeping you up to date wherever you are with Microsoft Exchange, a hosted messaging solution. Exchange delivers the capabilities of Microsoft Exchange Server as a cloud-based service. Share your calendar to coordinate schedules with people in different organizations so you can work together on projects or plan social events. Create a public folder for shared access of information or create a shared mailbox so people can access to read and send emails. To learn more about Exchange, see Enterprise Email Service for Business - MS Exchange Email (microsoft.com).

Have your emails, calendar appointments, and contacts all in one place, so you can stay connected and organized wherever you go with Outlook, an email messaging app. Send emails and use @mentions to get a person's attention. Share files through email to collaborate on attachments. Simplify scheduling by sharing your availability with coworkers, friends or family and set up online meetings using Microsoft Teams. Create a group to send messages, share files, and schedule events on a group calendar. Microsoft 365 Copilot in Outlook helps you draft emails, summarize long threads, and catch up on important conversations. For more information on Outlook. To learn more about Outlook, see Microsoft Outlook Personal Email and Calendar | Microsoft 365.

Empower people and teams to be their best

Bring together communications, knowledge, learning, resources, and insights into the flow of work with Microsoft Viva, an employee experience platform. People can hone their skills and discover new ones through online courses. Viva binds each employee to their company mission and its culture to focus on goal setting and alignment, so everyone sees how their work impacts the bigger picture. Managers can gain data-driven insights that help them make better decisions and help improve employee wellbeing. Leaders listen, using continuous feedback to improve engagement and culture and can amplify workplace communications to energize employees. Microsoft 365 Copilot in Viva helps boost engagement, productivity, and business success by providing leaders new ways to access insights and interact with the workforce through intelligent experiences.