Grasp the basic requirements of Microsoft Teams Rooms


Teams rooms has several requirements to assure a great meeting room experience. Below is a summary of things you need to keep in mind before deploying Teams Rooms.

What are the hardware requirements?

Teams Rooms is only available as a Microsoft certified system. You can't build your own Teams Rooms. This is done to be certain that Teams Rooms provides an excellent experience for in-room and remote attendees.

You can have up to two 1080p displays with HDMI connections connected to Teams Rooms. Teams Rooms does support 4K monitors but only sends a 1080p image.

It's recommended that you use a USB keyboard and mouse for initial configuration of Teams Rooms. Once the room is in production, you can safely remove the keyboard and mouse. Attendees in Teams Rooms meetings never need to use a USB keyboard and mouse as all interaction is handled by the center of table console.

A wired network connection is also required. Microsoft doesn't support wireless networking with Teams Rooms. Proxy bypass is encouraged.

What are the software requirements?

On the software side, you need to have a Microsoft Teams license and/or Skype for Business license. If you're using on-premises Skype for Business, be sure to install the enterprise trusted root certificate onto the compute module.

You also need Exchange Online or Exchange on-premises. An Exchange license isn't required if the Teams Rooms account is configured as an Exchange resource account.

What are the configuration requirements?

For initial configuration, Teams Rooms requires DHCP. However, once you have configured the device, you can switch from DHCP to a static IP address. When using Teams or Skype for Business, be sure that all the proper ports and protocols are enabled for access via your firewalls or proxy servers.

What about licensing?

You should use either the Microsoft Teams Rooms Basic or Microsoft Teams Rooms Pro license. These are Microsoft 365 licenses that contain all the required licensing components for Microsoft Teams Rooms. Every Teams Rooms has a unique resource account, and it's this resource account that will need the license. Using a meeting room license assures that you have everything correctly configured on the licensing side.

The Teams Rooms Premium license adds a managed service component to the Teams Rooms Basic license. This managed service is run by Microsoft and will help you manage, monitor, and maintain Teams Rooms across your organization. It helps you have an optimal experience with Teams Rooms.

Learn more about Teams Rooms licensing.

What deployment roles are needed?

Finally, when rolling out Teams Rooms, there are several roles that will be needed within the deployment.

  • A System Integrator can help to design conference rooms and meeting rooms and help with the assessment, validation, and equipment ordering. They can make sure the project moves along in a timely manner and they can help install the devices. They can also help provide training and support for both end users and administrators.
  • You're going to need somebody who is familiar with audio and video. You need Microsoft Teams or Skype for Business experts who understand how your environment is configured.
  • If you're enabling dial-in calling, you need to add the telecommunications department to help assign telephone numbers.
  • You need someone familiar with the network to make sure switch ports are set up correctly and firewalls and proxies are properly configured. You need someone with rights to create an Exchange mailbox, change passwords, and perform end-user management.
  • Finally, you need to make sure you work with your facilities group so that everything you're adding to the building is compliant and meets local laws.

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