outlook question

Question

hello

I'm working on my company newsletter, and I am trying to figure out how to share it with people OUTSIDE of the company. Right now, I'm only sharing it with people in my organization according to my current settings. Please help.

Answer 1

Hi Allison Bowman,

Welcome to Microsoft Q&A forum. 

To narrow this down, could you confirm whether you’re signed in with a work or school (Microsoft 365) account, or a personal Microsoft account (Outlook.com/Hotmail/Live)?

Once those details are available, appropriate step‑by‑step guidance can be provided.

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Answer 2

To share content (like a newsletter file) with people outside the company, external sharing must be used instead of “inside organization only” settings.

If the newsletter is a file stored in OneDrive or SharePoint:

1. Select the file and choose Share.
2. In the sharing dialog, select Share (and Share again if prompted).
3. In Add a name, group, or email, type the external recipients’ email addresses.
4. When prompted Share outside your organization?, select Continue.
5. Choose Can edit (or change it if only view access is needed).
6. Add any message and select Send.

The recipients will receive a link that works only for them and will need to verify their identity to access the file.

Alternatively, if using a shareable link:

1. Open Link settings for the file.
2. Select People you choose or Anyone (if allowed by the organization).
3. Select Copy link.
4. Paste the link into an Outlook email and send it to external recipients.

Note: If the organization’s sharing settings are restricted to “People in your organization,” external sharing will not work until an admin changes those settings.

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References:

• Share with someone outside your organization
• Sharing files, folders, and list items