How to build SPO folder structure when 2 departments maintaing data in one common folder(Nested Folder)

Question

How to build SPO folder structure when 2 departments maintaing data in one common folder(Nested Folder)

Dhamley 31

Hi Team
we are Migrating File Share data to SPO Using SG. While doing initial analysis, We came across a situation like .....there are 2 departments (eg : HR and IT) in one of the folder they are maintaining common data and that folder is residing in HR department.

Common Folder is Nested Folder (10 The level Sub Folder ) in Source

Could any one please suggest me best approach to build SPO folder structure to migrate the data

Thx in advance !

2 answers

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Answer 1

Hi @Dhamley ,
What do you mean by SG? Is it a third-party tool?
If you use a third-party tool to migrate SharePoint, it is recommended to go to the official website of the third-party tool for consultation.
Thank you for your understanding and support.
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Answer 2

Dhamley 31

Ji Yan ...thanks for the response

SG-Stargate tool

This is no dependency with tool here i just mentioned scope of the project.

Intent is to .....In Onprem File Share Server there are 2 departments (eg : HR and IT) in one of the folder they are maintaining common data and that folder is residing in HR department.

Common Folder is Nested Folder (10 The level Sub Folder ) in Source

Need to know how to build this stagey in SPO to maintain same folder structure

Yanli Jiang - MSFT 31,606 Reputation points Microsoft External Staff

2022-11-22T10:19:03.093+00:00

Hi @Dhamley ,
Let me briefly describe your problem:
You have the file structure you described locally, and would like to ask how to maintain this file structure or how to rebuild this file structure after migrating to SharePoint.
Am i right?
If it's about keeping the file structure, sorry, this has to do with the migration tool and I can't give you an answer.
If you want to rebuild such a file structure after migration, you can first migrate the file to the document library in sharepoint, and then manually rebuild your source in the library, or you can nest 10 levels according to the previous structure. If it is a permission issue, you can add employees from the HR and IT departments to the two groups respectively. If you don't want these two departments to see the contents of other folders in the source, you can set unique permission for the files containing HR and IT departments, and give these two groups the edit permission.
In addition, it is recommended that you use the official migration tool File shares.
Yanli Jiang - MSFT 31,606 Reputation points Microsoft External Staff

2022-11-28T09:07:28.813+00:00

Hi @Dhamley ,
I am looking forward to your feedback if there is any update.
Please remember to update this thread if you have any progress.
Thank you for your understanding.
Yanli Jiang - MSFT 31,606 Reputation points Microsoft External Staff

2022-12-02T08:28:28.443+00:00

Hi @Dhamley ,
I’m checking how the things are going on about this issue. Whether the answer helps you?
If there is any problem with this issue, feel free to let me know.

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How to build SPO folder structure when 2 departments maintaing data in one common folder(Nested Folder)

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