Ready only template in Sharepoint and Desktop app

Question

Hi all,
there is a template power point file in a sharepoint library. It has read-only settings. However, if opened in a desktop app it can be overwritten. It does not behave like a template. How this issue can be resolved?

Answer 1

Hi @Michal ,

Great to know that and thanks for sharing the update here.

By the way, since the Microsoft Q&A community has a policy that "The question author cannot accept their own answer. They can only accept answers by others.". and according to the scenario introduced here: Answering your own questions on Microsoft Q&A, I would make a brief summary of this thread:

[Ready only template in SharePoint and Desktop app]

Issue Symptom:

There is a template power point file in a SharePoint library. It has read-only settings. However, if opened in a desktop app it can be overwritten. It does not behave like a template. How this issue can be resolved?

Current status:

"It has been resolved via checking out a read-only file on SharePoint."

You could click the "Accept Answer" button for this summary to close this thread, and this can make it easier for other community members to see the useful information when reading this thread.

Thanks for your understanding!

Answer 2

Hi @Michal ,

Is the template PPT file you are talking about like this?

How did you set it to Read-Only? Through Permission?

I set unique permission for the library containing the PPT file. Except for the site owner, everyone has only read permission. The situation of opening the file is the same as yours. Although it is read-only at the beginning on the client, it can still be edited after clicking Edit Presentation. This should be due to the permission setting of SharePoint not being synchronized to the Office client.

There is a workaround for your reference:

Directly create a PowerPoint Template file in the Office client, set it to read-only, and then upload it to SharePoint. In this way, no matter where you open the file, it cannot be edited.

The specific steps are as follows:

1. Create a new PPT file and click Save-->more options to enter the following interface:

2. Click more options on the page, click the drop-down button of Tool on the new page, and select General Options.
3. In the pop-up window of General Options, set a password in the File sharing settings for this document section, and then click OK.
4. Finally, upload it to SharePoint.
5. Then, when you open the file on the client, the following prompt will appear:

Hope this helps.

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Answer 3

If anyone in the future looks for a solutino:

"It has been resolved via checking out a read-only file on SharePoint."