How to identify data in a Sharepoint sites using Purview?

Question

How to identify data in a Sharepoint sites using Purview?

Jaya Prakash Kumar Nalla 20

I split my sharepoint into 2 sharepoints, I want to check if any data related to one sharepoint moved to another by mistake by scanning the sharepoint using keywords specific to one sharepoint. I'm looking for the best solution to do this job.

Ganesh Gurram 7,295 Reputation points Microsoft External Staff Moderator

2024-12-04T21:40:43.7533333+00:00
@Jaya Prakash Kumar Nalla - Thanks for the question and using MS Q&A forum.

To identify data in SharePoint sites using Microsoft Purview, you can utilize the eDiscovery features available within Purview. Here’s a general approach you can take:

Use Activity Explorer: This tool allows you to review actions related to labeling content. You can track how documents have been labeled and if they have been moved or altered.

Content Explorer: This feature helps you review labeled items. You can search for specific keywords related to the SharePoint site you are concerned about.

Search Queries: When searching for documents, consider adjusting your query based on the metadata of the documents. Use properties such as Author, Created, FileName, and Title to refine your search. For instance, if you are looking for documents related to a specific project, you might include the project name as a keyword in your search.

Check Policy Status: If you have retention or labeling policies in place, check their status for any errors that might affect your ability to find the data you are looking for.

By utilizing these tools and features, you can effectively scan your SharePoint sites for any data that may have been mistakenly moved.

For more details refer to these documentations:

Finding content in sites in eDiscovery (preview)

Migration strategies for moving to Microsoft Purview risk and compliance solutions from older information management and records management for SharePoint for Microsoft 365

Hope this helps. Do let us know if you have any further queries.
Jaya Prakash Kumar Nalla 20 Reputation points

2024-12-05T13:12:12.5466667+00:00

Hi Ganesh, do you know how to find sensitive information located in each sharepoint site/ sub-sites and print that in csv format
Ganesh Gurram 7,295 Reputation points Microsoft External Staff Moderator

2024-12-06T01:52:20.94+00:00

@Jaya Prakash Kumar Nalla - To find sensitive information located in each SharePoint site and sub-sites and print that in CSV format, you can follow these steps:

Use Microsoft Purview: Microsoft Purview provides tools to discover, classify, and protect sensitive data. You can use the Content Explorer and Activity Explorer to locate sensitive information in your SharePoint sites and sub-sites. These tools help you identify where sensitive data is stored and how it is being used.

Data Loss Prevention (DLP) Policies: Implement DLP policies to scan and identify sensitive information types in your SharePoint sites. DLP policies can help you detect and classify sensitive items such as credit card numbers, bank account numbers, and other personal data.

Export Data to CSV: Once you have identified the sensitive information, you can export the data to a CSV file. This can be done using PowerShell scripts or other automation tools. For example, you can use the Export-Csv cmdlet in PowerShell to export the results to a CSV file.

If you need more details regarding Sharepoint site, You can ask the experts in the dedicated community forum.

Can you please open as a new thread in Sharepoint community forum: Create a discussion board within a SharePoint page?

Hope this helps. Do let us know if you have any further queries.
Jaya Prakash Kumar Nalla 20 Reputation points

2024-12-09T08:11:56.95+00:00

Hi Ganesh, Can you please give more details on how I can scan using DLP. I'm familiar with DLP policies creation, used to protect the data accidentally send from the organization but not familiar with how I can scan the SharePoint sites
Ganesh Gurram 7,295 Reputation points Microsoft External Staff Moderator

2024-12-10T11:28:15.0533333+00:00

Hi @Jaya Prakash Kumar Nalla

Just checking in to see if the below answer helped. If this answers your query, do click

`Accept Answer` and `Yes` for was this answer helpful. And, if you have any further query do let us know.

1 answer

Your answer

Ganesh Gurram 7,295 Reputation points Microsoft External Staff Moderator

2024-12-04T21:40:43.7533333+00:00

@Jaya Prakash Kumar Nalla - Thanks for the question and using MS Q&A forum.

To identify data in SharePoint sites using Microsoft Purview, you can utilize the eDiscovery features available within Purview. Here’s a general approach you can take:

Use Activity Explorer: This tool allows you to review actions related to labeling content. You can track how documents have been labeled and if they have been moved or altered.

Content Explorer: This feature helps you review labeled items. You can search for specific keywords related to the SharePoint site you are concerned about.

Search Queries: When searching for documents, consider adjusting your query based on the metadata of the documents. Use properties such as Author, Created, FileName, and Title to refine your search. For instance, if you are looking for documents related to a specific project, you might include the project name as a keyword in your search.

Check Policy Status: If you have retention or labeling policies in place, check their status for any errors that might affect your ability to find the data you are looking for.

By utilizing these tools and features, you can effectively scan your SharePoint sites for any data that may have been mistakenly moved.

For more details refer to these documentations:

Finding content in sites in eDiscovery (preview)

Migration strategies for moving to Microsoft Purview risk and compliance solutions from older information management and records management for SharePoint for Microsoft 365

Hope this helps. Do let us know if you have any further queries.
Jaya Prakash Kumar Nalla 20 Reputation points

2024-12-05T13:12:12.5466667+00:00

Hi Ganesh, do you know how to find sensitive information located in each sharepoint site/ sub-sites and print that in csv format
Ganesh Gurram 7,295 Reputation points Microsoft External Staff Moderator

2024-12-06T01:52:20.94+00:00

@Jaya Prakash Kumar Nalla - To find sensitive information located in each SharePoint site and sub-sites and print that in CSV format, you can follow these steps:

Use Microsoft Purview: Microsoft Purview provides tools to discover, classify, and protect sensitive data. You can use the Content Explorer and Activity Explorer to locate sensitive information in your SharePoint sites and sub-sites. These tools help you identify where sensitive data is stored and how it is being used.

Data Loss Prevention (DLP) Policies: Implement DLP policies to scan and identify sensitive information types in your SharePoint sites. DLP policies can help you detect and classify sensitive items such as credit card numbers, bank account numbers, and other personal data.

Export Data to CSV: Once you have identified the sensitive information, you can export the data to a CSV file. This can be done using PowerShell scripts or other automation tools. For example, you can use the Export-Csv cmdlet in PowerShell to export the results to a CSV file.

If you need more details regarding Sharepoint site, You can ask the experts in the dedicated community forum.

Can you please open as a new thread in Sharepoint community forum: Create a discussion board within a SharePoint page?

Hope this helps. Do let us know if you have any further queries.
Jaya Prakash Kumar Nalla 20 Reputation points

2024-12-09T08:11:56.95+00:00

Hi Ganesh, Can you please give more details on how I can scan using DLP. I'm familiar with DLP policies creation, used to protect the data accidentally send from the organization but not familiar with how I can scan the SharePoint sites
Ganesh Gurram 7,295 Reputation points Microsoft External Staff Moderator

2024-12-10T11:28:15.0533333+00:00

Hi @Jaya Prakash Kumar Nalla

Just checking in to see if the below answer helped. If this answers your query, do click

`Accept Answer` and `Yes` for was this answer helpful. And, if you have any further query do let us know.

Answer 1

Ganesh Gurram 7,295 Microsoft External Staff Moderator

Hi @Jaya Prakash Kumar Nalla

Thanks for the question and using MS Q&A forum.

SharePoint is currently not supported in the Q&A forums; the supported products are listed over here Supported products on MS Q&A (more to be added later on).

You can ask the experts in the dedicated SharePoint community forum.

Can you please open as a new thread in SharePoint community: SharePoint Community Forum

User's image

Hope this helps. Do let us know if you have any further queries.

If this answers your query, do click `Accept Answer` and `Yes` for was this answer helpful. And, if you have any further query do let us know.

Ganesh Gurram 7,295 Reputation points Microsoft External Staff Moderator

2024-12-11T08:20:46.0566667+00:00

Hi @Jaya Prakash Kumar Nalla

Following up to see if the above answer helped. If this answers your query, do click `Accept Answer` and `Yes` for was this answer helpful. And, if you have any further query do let us know.

Share via

How to identify data in a Sharepoint sites using Purview?

1 answer

Your answer