How do I reply to email with a meeting invite in New Outlook?

Question

Can you reply by setting a call? In old Outlook you could reply with a call/meeting. In new outlook I am unable to find this option. Please help.

Answer 1

Hi @Ingrid Marie Cerizo

Thanks so much for reaching out. I completely understand the confusion you're trying to reply to an email with a meeting invite in the New Outlook, but the option you used in the old version seems to have disappeared. You're definitely not the only one experiencing this. The layout has changed quite a bit, but the good news is the feature is still there, just tucked away in a different spot. I'm happy to walk you through it. 

Below are two ways to reply to an email with a meeting invite. I’ve also included step-by-step to guide you visually: 

1. Using the Toolbar (Reply Options) 

This method starts with the usual way you'd respond to an email: 

• First things first, open the email you want to reply to with a meeting. 
• At the top of the message, on the toolbar, click the three dots (⋯).  
• In the dropdown menu, hover over Respond, then click Meeting. 
• A new meeting window will open with the recipients auto filled and the original email included. Just choose your time and click Send. 

2. Using the Actions Menu

Here’s an alternative path that works just as well: 

• Again, start by opening the email you wish to turn into a meeting. 
• Look for the three dots (...) that typically appear right next to the Reply/Reply All/Forward buttons at the top of the email's reading pane. These dots are your gateway to more actions. 
• In the menu that appears, select Other reply actions > Reply all by meeting. 
• From the next set of options that appear, simply choose Reply All by Meeting. All you need to do is pick a date/time, add a Teams link or location, adjust attendees as needed, and click Send. 

Both of these methods will open a brand-new meeting invitation. The cool part is that the original email's content will be included in the meeting body, and all the recipients from the original email will automatically be added to your meeting invite. From there, you can easily set the time, date, and any other details for your call or meeting. 

I hope this helps you feel more at ease and efficient with scheduling your meetings in New Outlook. Please don't hesitate to reach out if you have any more questions or if anything is unclear. 

---

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".    

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.