Tutorial: Configure Klaxoon for automatic user provisioning
This tutorial describes the steps you need to perform in both Klaxoon and Microsoft Entra ID to configure automatic user provisioning. When configured, Microsoft Entra ID automatically provisions and de-provisions users and groups to Klaxoon using the Microsoft Entra provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.
- Create users in Klaxoon.
- Disable users in Klaxoon when they do not require access anymore.
- Keep user attributes synchronized between Microsoft Entra ID and Klaxoon.
- Provide licenses to users in Klaxoon based on Microsoft Entra groups.
- Single sign-on to Klaxoon (recommended).
The scenario outlined in this tutorial assumes that you already have the following prerequisites:
- A Microsoft Entra tenant.
- A user account in Microsoft Entra ID with permission to configure provisioning (for example, Application Administrator, Cloud Application administrator, Application Owner, or Global Administrator).
- An existing Klaxoon contract.
Step 1: Plan your provisioning deployment
- Learn about how the provisioning service works.
- Determine who will be in scope for provisioning.
- Determine what data to map between Microsoft Entra ID and Klaxoon.
Step 2: Configure Klaxoon to support provisioning with Microsoft Entra ID
- Contact Klaxoon to receive a unique Tenant URL and a Secret Token.
Step 3: Add Klaxoon from the Microsoft Entra application gallery
Add Klaxoon from the Microsoft Entra application gallery to start managing provisioning to Klaxoon. If you have previously setup Klaxoon for SSO you can use the same application. However it is recommended that you create a separate app when testing out the integration initially. Learn more about adding an application from the gallery here.
Step 4: Define who will be in scope for provisioning
The Microsoft Entra provisioning service allows you to scope who will be provisioned based on assignment to the application and or based on attributes of the user / group. If you choose to scope who will be provisioned to your app based on assignment, you can use the following steps to assign users and groups to the application. If you choose to scope who will be provisioned based solely on attributes of the user or group, you can use a scoping filter as described here.
Start small. Test with a small set of users and groups before rolling out to everyone. When scope for provisioning is set to assigned users and groups, you can control this by assigning one or two users or groups to the app. When scope is set to all users and groups, you can specify an attribute based scoping filter.
If you need additional roles, you can update the application manifest to add new roles.
Step 5: Configure automatic user provisioning to Klaxoon
This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and/or groups in Klaxoon based on user and/or group assignments in Microsoft Entra ID.
To configure automatic user provisioning for Klaxoon in Microsoft Entra ID:
Browse to Identity > Applications > Enterprise applications
In the applications list, select Klaxoon.
Select the Provisioning tab.
Set the Provisioning Mode to Automatic.
Under the Admin Credentials section, input your Klaxoon Tenant URL and Secret Token provided by Klaxoon. Click Test Connection to ensure Microsoft Entra ID can connect to Klaxoon. If the connection fails, please contact Klaxoon to check your account setup.
In the Notification Email field, enter the email address of a person or group who should receive the provisioning error notifications and select the Send an email notification when a failure occurs check box.
Under the Mappings section, select Synchronize Microsoft Entra users to Klaxoon.
Review the user attributes that are synchronized from Microsoft Entra ID to Klaxoon in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the user accounts in Klaxoon for update operations. If you choose to change the matching target attribute, you will need to ensure that the Klaxoon API supports filtering users based on that attribute. Select the Save button to commit any changes.
Attribute Type Supported for filtering Required by Klaxoon userName String ✓ ✓ emails[type eq "work"].value String ✓ ✓ externalId String ✓ name.givenName String ✓ name.familyName String ✓ active Boolean ✓
Under the Mappings section, select Synchronize Microsoft Entra groups to Klaxoon.
Review the group attributes that are synchronized from Microsoft Entra ID to Klaxoon in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the groups in Klaxoon for update operations. Select the Save button to commit any changes.
Attribute Type Supported for filtering Required by Klaxoon displayName String ✓ ✓ externalId String ✓ members Reference urn:ietf:params:scim:schemas:extension:klaxoon:2.0:Group:license String
Define urn:ietf:params:scim:schemas:extension:klaxoon:2.0:Group:license attribute to provide Klaxoon PRO licenses to users linked to a group.
Value Group with Klaxoon PRO license true ✓ false No not specified (default value) ✓
To configure scoping filters, refer to the following instructions provided in the Scoping filter tutorial.
To enable the Microsoft Entra provisioning service for Klaxoon, change the Provisioning Status to On in the Settings section.
Define the users and/or groups that you would like to provision to Klaxoon by choosing the desired values in Scope in the Settings section.
When you are ready to provision, click Save.
This operation starts the initial synchronization cycle of all users and groups defined in Scope in the Settings section. The initial cycle takes longer to perform than subsequent cycles, which occur approximately every 40 minutes as long as the Microsoft Entra provisioning service is running.
Step 6: Monitor your deployment
Once you've configured provisioning, use the following resources to monitor your deployment:
- Use the provisioning logs to determine which users have been provisioned successfully or unsuccessfully
- Check the progress bar to see the status of the provisioning cycle and how close it is to completion
- If the provisioning configuration seems to be in an unhealthy state, the application will go into quarantine. Learn more about quarantine states here.
- Managing user account provisioning for Enterprise Apps
- What is application access and single sign-on with Microsoft Entra ID?