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Change the owner of a cloud flow

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  • 2 minutes to read

An owner, co-owner, or an admin can change the owner of a solution-aware flow to another user to ensure business continuity. After the change of ownership completes, the original owner and the new owner both become co-owners of the flow.

You can change the owner to an individual (not a distribution list) or a user account used as a service account. If the flow uses a service account, ensure it's licensed correctly to avoid multiplexing.

Follow these steps to change the owner of a flow.

Important

To perform this action, the flow must be referenced in a solution.

  1. Sign in to Power Automate.

  2. On the left pane, select Solutions.

  3. Select the solution that contains the flow you want to change.

  4. Select the flow for which you're changing the owner.

  5. In the Details section, select Edit

    Screenshot showing where the edit button is located in the details section.

  6. In the Owner section, remove the current owner.

    Screenshot showing the owner section.

  7. Enter the email address of the new owner.

    Screenshot showing where to enter the owner email address.

    Warning

    If the flow uses premium features but the new owner doesn’t have a premium license, a warning is shown with the next steps.

    Screenshot that shows a warning about incorrect license.

The flow can still be assigned to the new owner. The flow continues to run for 30 days, allowing time for the new owner to purchase a license. If the new owner doesn't have a premium license after the grace period, Power Automate turns off the flow. They can turn it on anytime after purchasing the license.

Once assigned, the new owner gets access to the run history and connection references. The new owner can update the flow or reassign it to other users too.

Screenshot that shows confirmation for the owner change.

If the flow is a scheduled or automated flow, after the owner changes, the flow runs under the license of the new owner and uses their Power Platform request limits. This change can take up to seven (7) days to become effective. If you need the new owner to take effect immediately, edit the flow, and then save it to force the flow to use the new owner’s license.

If the flow is a manual flow, the flow runs under the license of the user who runs the flow. The plan section shows whose license plan the flow uses.

A screenshot that shows the license plan being used.

Change the owner of a non-solution cloud flow

To change the ownership of a non-solution-aware cloud flow, you must create a new flow via export/import, Save as, or Send a copy. In-place ownership change for non-solution-aware cloud flows is not available because the owner is part of the flow identity.

See also

To learn how to export and import non-solution-aware flows, go to this video.

The owner of a flow left the company. How can we ensure it works without interruptions? Learn more.