Types of Power Automate licenses

Entitlements to use Power Automate capabilities (standard connectors, premium connectors, attended RPA, and more) are obtained via licenses and add-ons. This article focuses on licenses. Learn more in Types of Power Automate add-ons.

The Power Automate licenses are categorized as follows:

Screenshot of Power Automate licenses.

License type License scope Description
User license User-centric: a user license is assigned to a user. It entitles the user to access specific capabilities.
Capacity license Object-centric: a capacity license is allocated to a Power Automate object (cloud flow, machine, hosted machine, hosted machine group). It provides the object autonomous entitlements (the same way a user license provides entitlements to a user).

You can purchase those licenses on the Power Automate Pricing page or from your Microsoft 365 Admin Center (if you're an admin). Learn more on purchasing.

Tip

  • As alternative to licenses, an organization can enable its environments to use the Pay-as-you-go model and get started building flows without any license requirement or upfront costs.
  • Within a Pay-as-you-go environment all premium capabilities (including RPA) are available

Extra details on the Power Platform licensing model can be found in the Microsoft Power Platform Licensing Guide.

User licenses

Screenshot of user licenses.

To create, test, run, and monitor Power Automate automations (cloud flows or desktop flows), users need to be individually licensed. Hereunder the list of available Power Automate user licenses:

Power Automate Premium

License name Power Automate Premium
License type User license (paid)
Entitlements It's the license we recommend for all users as it gives them the full set of capabilities to create both API based and desktop automations.

This license allows users to create, run, and shared unlimited cloud flows (within PPR limits for API-based automation (with standard, premium and custom connectors) and to automate their legacy applications simulating a human behavior such as keyboard or mouse keys and movement (with desktop flows through Robotic process automation (RPA).

More precisely regarding the premium RPA entitlements, this license includes the ability for users to register their workstation, to create unlimited desktop flows, and to execute their desktop flows in attended mode on their registered machine through an attended bot borne by the license.

Additionally, this license also includes full access to process mining functionalities and the provisioning of AI Builder credits, which support AI consuming scenarios like form processing, object detection, text classification, etc.
User category The Power Automate Premium license suits users looking to plainly take advantage of Power Automate.

Capacity licenses

Screenshot of capacity licenses.

In addition to user licenses, organizations can upgrade their automation scenarios with capacity licenses, which are allocated to Power Automate objects (cloud flows, machines, hosted machines, hosted machine groups) and provide these objects autonomous entitlements (regardless of the user license owned by persons interacting with those objects).

Hereunder the list of available Power Automate capacity licenses:

Power Automate Process

License name Power Automate Process
License type Capacity license (paid)
Allocated object - Cloud flow
- Standard machine
Entitlements Allocated to a cloud flow, a Power Automate Process license entitles it to use standard, premium, and custom connectors while being accessed by unlimited users within the organization (regardless of their user license). Each Process license allocated to a cloud flow entitles it to 250k daily Power Platform Request (stackable limit).

Multiple cloud flows part of the same business process (invoicing process, ticketing process, etc.) can be associated together and covered by the same Process licenses.

Allocated to a machine, a Process license becomes an unattended bot. Each unattended bot can carry one unattended desktop flow run at a time1.
Will benefit Organizations looking to automatize at scale their business processes though cloud automation and/or RPA desktop automations.
  1. When an unattended run is triggered, the unattended bot securely signs into the machine on user's behalf, executes the desktop flow actions on the target applications, and then signs out of the device.

Learn more about the Power Automate Process license.

Important

Can my organization only purchase and use capacity licenses within an environment?

Capacity licenses usually can't replace all user licenses within an environment as some essential capabilities are only available to licensed users:

  • Allocation of a Process license to a machine (required by the unattended mode) still prerequires the machine to have been registered by a Power Automate Premium user.
  • Multiple monitoring pages in the Power Automate portal are displayed only to Power Automate Premium users (workqueue page, machine list page, desktop flow list page, etc.).

Compare Power Automate licenses

Hereunder a table detailing each license entitlement:

Premium license Process license Hosted Process license
Applied to User - Cloud flow
- Machine
- Hosted machine
- Hosted machine group
- Cloud flow
- Machine
Daily PPR limit 1 40k per user 250k per Process license 2 250k per Hosted Process license 2
Standard connectors Included Included Included
Premium connectors Included Included Included
Custom connectors Included Included Included
Attended RPA One attended bot included Not included Not included
Unattended RPA Not included One unattended bot included One unattended bot included 3
Hosted RPA Not included Not included One hosted bot included
Business process flows Included Included Included
On-premises gateways Included Included Included
Process mining Included Not included Not included
Process mining data storage 50 MB per license 4 Not included Not included
AI Builder credits 5000 per month 5000 per month 5000 per month
Dataverse database storage 250 MB per license 50 MB per license 50 MB per license
Dataverse file storage 2 GB per license 200 MB per license 200 MB per license
  1. The Power Platform requests are subjected to higher limits during the transition period. Learn more in Request limits in Power Automate.
  1. When multiple units of Process licenses are allocated to a cloud flow, their PPR limits are stacked.
  1. As the Hosted Process license is a superset of the Process license, each hosted bot can also appear as an unattended bot, which allows to run in unattended mode on the hosted machine / hosted machine group.
  1. Up to 100 GB per tenant.

License entitlements

Licenses have entitlements and each entitlement gives access to a specific Power Automate capability. Hereunder the list of entitlements that licenses can provide:

Screenshot of license entitlements.

Entitlements to usage of connector types in cloud flows

A connector represents the underlying service (such as OneDrive, SharePoint, Salesforce, etc.) with which a cloud flow can interact. It provides a way for a user to connect its cloud flow to a third-party account (such as a Salesforce account) and use a set of prebuilt actions and triggers.

Entitlement to Entitlement description
Standard connectors The standard connectors entitlement is needed to add a standard connector to a cloud flow and trigger it.
Premium connectors The premium connectors entitlement is needed to add a premium connector to a cloud flow and trigger it.
Custom connectors The custom connectors entitlement is needed to create a connector with its own triggers and actions when an app / a service does't have a prebuilt connector.

How can I show my current entitlements?

In the Power Automate portal, select Settings > View my licenses:

Screenshot of how to view your licenses.

Note

  • The user license(s) display in the section My licenses.
  • The capacity license(s) (and capacity add-ons) display in the section Environment capacities.
  • The user entitlement (in context of environment capacities) display in the Capabilities section with a green check mark.