Introduction - Create journal entries
You can use general journals to post financial transactions directly to general ledger accounts and other accounts such as bank, customer, vendor, and employee accounts.
If you have set up default balancing accounts for the journal batches, the balancing account will be filled in automatically when you fill in the Account No. field. Otherwise, you can fill in the Account No. field and the Bal. Account No. field manually.
To create a new journal entry, select the lookup icon, enter general journals, and then select the related link.
A positive amount in the Amount field is debited to the main account and credited to the balancing account. A negative amount is credited to the main account and debited to the balancing account.
You can use the Currency Code field to specify the currency for the transactions, like posting to the customer, vendor, or employee ledgers. For example, employees can register an expense in euros but get paid in dollars. To use currencies when entering journal lines, use the Personalize function to add the Currency Code field to the General Journals page.
The General Journal page has a simplified and a more advanced layout. To use the simplified layout, on the action menu, select Page and then select Show Fewer Columns.
For the simplified layout, the document number, posting date, and currency code are displayed on the headers rather than the lines. Furthermore, on the lines, you will only find the most frequently used fields:
Account No.
Account Names
Description
Debit Amount
Credit Amount
You can use the simplified layout for fast entry of basic general journal lines. Additionally, the advanced layout displays the fields that are used infrequently.
If you want to switch from the simplified to the advanced layout, on the action menu, select Page and then select Show More Columns.