New sensitivity labels functionality

Question

Hi,

Is it possible to set one default label for all files for a given user? Currently, I have to select a label one by one after opening each file. This is time-consuming, and all the files I use have the same label assigned to them. If necessary, I could change the label manually. I am mainly concerned with setting the default label for the following files (format: excel, word, powerpoint):

• downloaded from received emails,
• generated personally from SAP.

Thank you in advance for your support!

Answer 1

Hi Alina-Le,

I am waiting for our IT team reply.

Best regards,

MRELAN

Answer 2

Hi MRELAN!

Hope you're doing great!

Just wanted to follow up on my last response. If you have any questions or need more info, I'm always here to support you.

Looking forward to hearing from you soon!

All the best,

Alina-Le MSFT | Microsoft Community Support Specialist

Answer 3

Hi, MRELAN  

Thank you for reaching out to Microsoft Community!  

Regarding your query about default sensitive labels, please understand that this query is outside our expertise as we are Microsoft 365/Exchange Online support.   

I have tried to investigate, and I see an option do it by Microsoft Purview as following:  

1. Go to Microsoft Purview Compliance Portal  
     https://compliance.microsoft.com
2. Navigate to:  
   Information protection > Label policies
3. Create or edit a label policy:   
   • Select the sensitivity label you want to set as default.
   • Under Policy settings, enable:   
     • Apply this label by default to documents
     • Users can override the label (optional, but recommended)
4. Assign the policy to the user or group (e.g., the customer’s account).
5. Publish the policy  
   • It may take up to 24 hours for the policy to take effect across Office apps.

I also find some related articles about it: 

Get started with sensitivity labels | Microsoft Learn  

Manage sensitivity labels in Office apps – Microsoft Learn  
Default sensitivity labels and policies to protect your data  

*Note: E5 Licensing is required. If you're not an E5 customer, use the 90-day Microsoft Purview solutions trial to explore Purview capabilities. 

For more options, you can ask for your question via this link Microsoft Purview - Microsoft Q&A to have some insights or ideas from experts and other tech-users. You can also raise a support ticket to technical team if they can give any workarounds for you. 

Submit a Service Request: Get support - Microsoft 365 admin.     

Note: If you’re an end-user, please coordinate with your Office 365 Global Administrator to handle these steps.     

Thank you very much for your valuable time and your cooperation 

All the best,   

Alina-Le - MSFT | Microsoft Community Support Specialist