Publish a paginated report to the Power BI service

APPLIES TO: Power BI Report Builder Power BI service Power BI Desktop

This article explains how to publish a paginated report to the Power BI service by uploading it from your local computer.

Requirements

License requirements for Power BI paginated reports (.rdl files) are the same as for Power BI reports (.pbix files).

  • If your report data source is on premises, you need to install a gateway. Read more about on-premises gateways. After you upload the report, you connect to the on-premises data source by using the gateway.

From Report Builder, publish to the Power BI service

  1. In Report Builder, create a new paginated report or open an existing paginated report from the Power BI service. If you open an existing paginated report from the service, the Save option is disabled because you're updating a report that's live in the Power BI service.

  2. On the Report Builder File menu, select Publish.

    Screenshot showing the Publish option under the File menu.

    If you aren't signed in to Power BI yet, you need to sign in or create an account now. In the upper-right corner of Report Builder, select Sign in and complete the steps.

  3. In the list of workspaces on the left, select a workspace. Type a File name in the box > Save.

    Screenshot showing Select a workspace.

  4. Open the Power BI service in a browser and find the workspace where you published the paginated report.

    Screenshot showing Paginated report in Reports list.

  5. Select the paginated report to open it in the Power BI service. If it has parameters, you need to select them before you can view the report.

    Screenshot showing parameters that you need to select.

  6. If your report data source is on premises, read about how to connect to a gateway in this article to access the data source.

From the Power BI service, upload a paginated report

You can also start from the Power BI service and upload a paginated report.

Note

Currently, you can't import a paginated report from OneDrive or SharePoint.

  1. Create your paginated report in Report Builder and save it to your local computer.

  2. Open the Power BI service in a browser and find the workspace where you want to publish the report.

  3. Select Upload, then choose Browse to find the paginated report.

    Screenshot showing Browse option under Upload.

  4. To edit your credentials, select the ellipses next to the report name, then choose Manage.

    Screenshot showing the Manage option.

  5. Select Continue > Edit credentials.

    Screenshot showing Edit credentials.

  6. Configure your credentials > Sign in.

    Screenshot showing authentication for credentials.

  7. Select the report to open it in the Power BI service. If it has parameters, you need to select them before you can view the report.

    Screenshot showing required parameters.

  8. If your report data source is on premises, read about how to connect to a gateway in the following section to access the data source.

Connect to a gateway

As with any other Power BI report, if the paginated report data source is on premises, then you need to create or connect to a gateway to access the data.

  1. Select the settings icon at the top right, then choose Manage connections and gateways.

    Screenshot showing Manage connections option.

  2. For more details, see the Power BI service article What is an on-premises data gateway.

Next steps