Configure RFPIO for automatic user provisioning with Microsoft Entra ID

The objective of this article is to demonstrate the steps to be performed in RFPIO and Microsoft Entra ID to configure Microsoft Entra ID to automatically provision and de-provision users and/or groups to RFPIO.

Note

This article describes a connector built on top of the Microsoft Entra user provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.

Prerequisites

The scenario outlined in this article assumes that you already have the following prerequisites:

- A Microsoft Entra user account with an active subscription. If you don't already have one, you can Create an account for free. - One of the following roles: - Application Administrator - Cloud Application Administrator - Application Owner..

A RFPIO tenant.
A user account in RFPIO with Admin permissions.

Assigning users to RFPIO

Microsoft Entra ID uses a concept called assignments to determine which users should receive access to selected apps. In the context of automatic user provisioning, only the users and/or groups that have been assigned to an application in Microsoft Entra ID are synchronized.

Before configuring and enabling automatic user provisioning, you should decide which users and/or groups in Microsoft Entra ID need access to RFPIO. Once decided, you can assign these users and/or groups to RFPIO by following the instructions here:

Assign a user or group to an enterprise app

Important tips for assigning users to RFPIO

It's recommended that a single Microsoft Entra user is assigned to RFPIO to test the automatic user provisioning configuration. Additional users and/or groups may be assigned later.
When assigning a user to RFPIO, you must select any valid application-specific role (if available) in the assignment dialog. Users with the Default Access role are excluded from provisioning.

Set up RFPIO for provisioning

Before configuring RFPIO for automatic user provisioning with Microsoft Entra ID, you need to enable SCIM provisioning on RFPIO.

Sign in to your RFPIO Admin Console. On the bottom left of the admin console, select Tenant.
Select Organization Settings.
Navigate to USER MANAGEMENT > SECURITY > SCIM.
Ensure that Auto User Provisioning is enabled. Select GENERATE SCIM API TOKEN.
Save the SCIM API Token as this token isn't displayed again for security purpose. This value is entered in the Secret Token field in the Provisioning tab of your RFPIO application.

Add RFPIO from the gallery

To configure RFPIO for automatic user provisioning with Microsoft Entra ID, you need to add RFPIO from the Microsoft Entra application gallery to your list of managed SaaS applications.

To add RFPIO from the Microsoft Entra application gallery, perform the following steps:

Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
Browse to Entra ID > Enterprise apps > New application.
In the Add from the gallery section, type RFPIO, select RFPIO in the results panel, and then select the Add button to add the application.

Configuring automatic user provisioning to RFPIO

This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and/or groups in RFPIO based on user and/or group assignments in Microsoft Entra ID.

Tip

You may also choose to enable SAML-based single sign-on for RFPIO, following the instructions provided in the RFPIO Single sign-on article. Single sign-on can be configured independently of automatic user provisioning, though these two features complement each other.

To configure automatic user provisioning for RFPIO in Microsoft Entra ID:

Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.
Browse to Entra ID > Enterprise apps
In the applications list, select RFPIO.
Select the Provisioning tab.
Set + New configuration.
In the Tenant URL field, input your RFPIO Tenant URL and Secret Token. Select Test Connection to ensure Microsoft Entra ID can connect to RFPIO. If the connection fails, ensure your RFPIO account has the required admin permissions and try again.
Select Create to create your configuration.
Select Properties in the Overview page.
Select the pencil to edit the properties. Enable notification emails and provide an email to receive quarantine emails. Enable accidental deletions prevention. Select Apply to save the changes.
Select Attribute Mapping in the left panel and select users.
Review the user attributes that are synchronized from Microsoft Entra ID to RFPIO in the Attribute Mapping section. The attributes selected as Matching properties are used to match the user accounts in RFPIO for update operations. Select the Save button to commit any changes.
To configure scoping filters, refer to the following instructions provided in the Scoping filter article article.
Use on-demand provisioning to validate sync with a small number of users before deploying more broadly in your organization.
When you're ready to provision, select Start Provisioning from the Overview page.