Set-CalendarProcessing

Question

Hi All

I have a room mailbox (let’s say room1) and used the following syntax to restrict the room:

Set-CalendarProcessing -Identity "room1(at)contoso.com" -BookInPolicy "user1(at)contoso.com","user2(at)contoso.com -AllBookInPolicy $false -AddAdditionalResponse $True -AdditionalResponse "This room is restricted."

After a week, I received a requirement to add user3 and user4 to the booking policy. How can I add user3 and user4 to the existing booking policy? Please guide me.

Answer 1

Hi @Glenn Maxwell

Thank you for reaching out with your question via the Microsoft Q&A forum.

To add new users to the existing booking policy for your room mailbox without affecting the current allowed users, please follow these steps:

Retrieve the current list of users allowed to book the room:

$existing = (Get-CalendarProcessing -Identity "******@yourdomain.com").BookInPolicy

Add the new users to this list:

$updated = $existing + "******@yourdomain.com", "******@yourdomain.com"

Update the booking policy with the combined list:

Set-CalendarProcessing -Identity "******@yourdomain.com" -BookInPolicy $updated

This will preserve all existing users while adding the new ones.

To verify the users currently allowed to book the room and see their email addresses, run the following:

$bookInPolicyDNs = (Get-CalendarProcessing -Identity "******@yourdomain.com").BookInPolicy

foreach ($dn in $bookInPolicyDNs) {
    $user = Get-Recipient -Identity $dn
    $user.PrimarySmtpAddress
}

This will display the email addresses of the users in the booking policy, making it easier to confirm who has access.

If this doesn’t work as expected or if you need to make further adjustments, feel free to reply here and I’ll be happy to assist you. 

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Answer 2

You cannot directly add new users using Add("","") syntax. You can use the following script.

$userslist=@()
$userslist +=(Get-CalendarProcessing -Identity <RoomMailboxIdentity>).bookinpolicy
$userslist +="******@contoso.com",""******@contoso.com" #Users to be added newly
Set-CalendarProcessing -Identity <RoomMailboxIdentity> -BookInPolicy $userslist

The above script will add users to the existing BookinPolicy.