How to get the URL or ICS of a calendar

Question

How to get the URL or ICS of a calendar

ym 25

Hi,

We have a case where we are trying to get the ICS for a calendar and then give it to other users to import in their calendars, but the import/export buttons are grayed out and when we go to the web version --> Settings --> Calendar we can't see the save button for it.

So basically we want to have the ICS or the URL of the Calendar to give it to other user so they import it into theirs.

Thanks

1 answer

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Answer 1

Jayden-P 3,180 Microsoft External Staff Moderator

Hi @ym,

Thank you for posting your question in the Microsoft Q&A forum.

Based on the information you have provided, it looks like you need to export calendar in Outlook.

To export ICS link in Outlook Web:

Go to Outlook Web > Settings > Calendar > Shared calendars.
Select the calendar you want to export and select the permission.
Click Publish and it will pop up HTML/ICS links for you to copy.

I hope this information helps.

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ym 25 Reputation points

2025-06-05T12:01:48.3133333+00:00

hey @Jayden-P ,

Thanks for the response. I can't see the shared calendars menu in the settings
Jayden-P 3,180 Reputation points Microsoft External Staff Moderator

2025-06-05T12:17:50.0866667+00:00
Hi @ym
Thanks for your response.
This feature could be restricted by your IT or Admin.
You can reach out to your admin and follow the steps below to enable the feature.

In the admin center, go to Settings -> Org Settings.

On the Services tab, select Calendar.

On the Calendar page, enable external sharing.

You can find more details at Share calendars with people outside your organization - Microsoft 365 admin | Microsoft Learn
I hope this information helps
Jayden-P 3,180 Reputation points Microsoft External Staff Moderator

2025-06-06T07:58:10.8333333+00:00

Hi @ym
May I know if you have got any chance to check my answer? I am glad to help if you have any other questions.
ym 25 Reputation points

2025-06-06T08:27:10.1766667+00:00

Hey @Jayden-P ,

Not yet, I will update it here once I know if it works or not
Jayden-P 3,180 Reputation points Microsoft External Staff Moderator

2025-06-06T14:18:53.4066667+00:00

Hi @ym
I'll be here if you need anything else. I'm glad to assist you.
Jayden-P 3,180 Reputation points Microsoft External Staff Moderator

2025-06-09T08:29:43.71+00:00

Hi @ym
It has been a while, and I am writing to see how things are going with this issue.

If you have any further updates on this issue, please feel free to post back.

If you think my reply is helpful to you, please remember to mark it as an answer. Warm thanks.
ym 25 Reputation points

2025-06-10T08:03:27.01+00:00

Hey @Jayden-P ,

The solution you suggested would also enable users to share calendars with externals. Is there any other solutions that we could achieve the same thing, but only for the internals? Because we don't want to enable sharing with the externals, but only with the internals.
Jayden-P 3,180 Reputation points Microsoft External Staff Moderator

2025-06-10T08:53:52.0633333+00:00
Hi @ym
Since you only want to share calendar for the internals, I suggest you add Outlook calendar from directory.

Go to Outlook Web > Calendar > Add Calendar > Add from directory.

Choose your account > choose the person in your organization > Add to my calendar.
You can read more at Import or subscribe to a calendar in Outlook.com or Outlook on the web - Microsoft Support
I hope this information helps.
ym 25 Reputation points

2025-06-10T09:01:40.4466667+00:00

thanks @Jayden-P ,

Well, the above how would add a calendar.

I want to export the .ics of a calendar or get it's url, without enabling the calendar sharing with the externals from the admin. Even if it is not possible, I want to know that it is not possible to export calendars' .ics or links, unless we enable external sharing
Jayden-P 3,180 Reputation points Microsoft External Staff Moderator

2025-06-10T09:14:48.2933333+00:00

Hi @ym
The last solution is access Outlook Classic (if you have), click File > Save Calendar and it will save the file under .ics format.

If this doesn't work, there is no possible way left to achieve your end goal.
I apologize for unable to help you.

Thanks for your understanding.
Jayden-P 3,180 Reputation points Microsoft External Staff Moderator

2025-06-11T10:03:48.0466667+00:00

Hi @ym
Have you got any chance to check my answer?
If the issue has been resolved, please mark the helpful replies as answers. This helps others in the community facing similar problems.

Thanks for your understanding.

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How to get the URL or ICS of a calendar

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