How to store email outside the outlook?

Hi @KUMAR, AMAN

Thank you for posting your question in the Microsoft Q&A forum. 

Regarding your issue, if you want to store emails outside of Outlook, you can store it into .pst file. 

Here are a few steps you can try: 

 1. Export emails to a .pst file 

• Go to File > Open & Export > Import/Export. 
• Select Export to a file, then choose Outlook Data File (.pst). 
• Select the folder(s) you want to export. 
• Choose a location to save the .pst file and optionally set a password. 

Important note: this is ideal for archiving, transferring to another device, or creating backups. 

For more, details please refer to: Back up your Outlook email

2. Create an Outlook Data file

• Navigate to the inbox and select New Items > More Items > Outlook Data File.
• 
• Enter a File name.
• To add a password, check the Add Optional Password box.
• Select OK. Type a password in both the Password and Verify Password text boxes and select OK again.
• If you set a password, you must enter it every time that the data file is opened like when Outlook starts or when you open the data file in Outlook.

For more details, please refer to: Create an Outlook Data File (.pst) to save your information

3. Saving individual emails or small groups outside Outlook: 

You can also save individual messages as .eml or .msg files (classic Outlook supports this), or by saving emails as PDF via the Print function if you want standalone documents. Note that the newer Outlook versions may limit direct saving as .msg or .eml. 

If you have any other questions or need further assistance, feel free to ask. 

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