How can I link to a specific email?

Question

How can I link to a specific email?

Anonymous

I would like to use links to specific emails for reference (my To Do lists, etc). How can I pull the specific URL for an email in my inbox?

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2 answers

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Answer 1

Václav Brožík 1

It is sad that you have to use workarounds using different applications (like the MS Planner) to the get a link to an email.

Another workaround which works for me is "Send to OneNote" action (among apps in the New Outlook). This function also adds a link to the email to the created note.

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Answer 2

Darren-Ng 11,275 Microsoft External Staff Moderator

Hi @C. Sheena

Thank you for posting your question in the Microsoft Q&A forum.

Based on your description, it's likely you asked how to link to a specific email in Outlook so you can reference it in tools like To Do or Word. Here’s some suggestions you can try:

Open the email in Outlook Web (OWA)

When you open an email in a separate window or tab, the URL in your browser is the direct link to that email. Copy that URL and paste it wherever you need (e.g., in a Word doc or To Do task). Note: This works only if you and the recipient have access to the same mailbox and are signed in to the same account

This is done through the Microsoft outlook API which leverages MS Graph API. So if you are looking to do anything like that, I suggest looking into that Outlook mail API overview

Essentially, when you open an email in Outlook Web, the link about is the direct link to the email. Also, MS Graph gives you this if you pull it.

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2.Alternative for Quick Access

If you just need to reference an email in another email or document:

In Outlook desktop, use Insert > Outlook Item to attach or link an email to another message

If you have any other questions, please feel free to reach out. I hope information above helpful

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment"

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Anonymous

2025-08-30T00:36:21.9366667+00:00

Interesting! When I open an email in a new window, this is what I see:
Darren-Ng 11,275 Reputation points Microsoft External Staff Moderator

2025-08-30T02:44:53.62+00:00
Hi @C. Sheena

Thank you for your reply, I'm sorry for the error, besides that, here are some more specific suggestions you can try:

1.Get a link to a specific email in Outlook on the Web

Open Outlook on the Web (https://outlook.office.com).

Go to your Inbox and open the email you want to link.

Click the More actions (three dots ...) in the top-right corner of the email.

Select Copy link to message (or Get link).

The link will be copied to your clipboard. You can paste it into your task list, document, or chat.

Note: The recipient must have permission to view the email (usually only you or people in the same mailbox).

2.Get a link to a specific email in Outlook Desktop App

Outlook desktop does not provide a direct “Copy link” feature like the web version.

Workaround:

Right-click the email in your inbox.

Select Copy and paste it into a document or task list (this copies the email subject, not a clickable link).

Alternatively, drag the email into OneNote or a task in Microsoft To Do for reference.

3.Use links in task lists (Microsoft To Do or Planner)

When you copy the link from Outlook Web and paste it into Microsoft To Do or Planner, it will create a clickable link back to the email.

Let me know if you get stuck in any steps so I can support you further.
Anonymous

2025-09-02T17:40:43.1+00:00

Thanks - Select Copy link to message (or Get link) isn't an option (either) in More Actions. I've even gone into customize Actions to see if it's something that can be added/toggled on and there is no option at all for that kind of link add
Darren-Ng 11,275 Reputation points Microsoft External Staff Moderator

2025-09-03T00:38:18.8933333+00:00
Hi @C. Sheena

I'm sorry for my suggestion did not work to you. In this case, you can try to use Planner as a way to save your URL link of specific email:

Open the email fully (click the subject so it opens in its own view, not just the reading pane).

Look at the top-right corner of the email header (where you see the sender name and subject).

You should see:

Reply, Reply all, Forward icons.

Next to them, a three-dot icon (⋯) — this is More actions.

choose FLag to mark the email you want to get link.

Then it will auto be saved in PLanner as attached screenshot.

When you want to access that email: Click icon in Quick Look

scroll down and you will see attachments where your Flag Email is.
I hope that solutions can meet with your expectation.
Darren-Ng 11,275 Reputation points Microsoft External Staff Moderator

2025-09-04T02:05:35.1466667+00:00

Hi @C. Sheena

Just checking in to see if the above information was helpful. If you have any further updates on this issue, please feel free to post back. If you think my reply is helpful to you, please remember to mark it as an answer. Warm thanks.
Darren-Ng 11,275 Reputation points Microsoft External Staff Moderator

2025-09-06T23:12:56.58+00:00

Hi @C. Sheena

I hope this message finds you well. This is my second follow-up to check whether your issue has been resolved. I truly want to ensure your experience is as smooth as possible. If your problem is still ongoing or if you have faced any new difficulties, please share more details about the current steps you are stuck on. I am here and happy to provide further help whenever you need it. While waiting for your response, I will continue tracking other customer questions on the forum to ensure everyone receives timely support. If you have additional questions, please feel free to tag my name in your reply so I can assist you promptly and more personally. Looking forward to hearing from you soon.
ARON ABRAMOF 0 Reputation points

2026-02-11T20:47:21.12+00:00

I would like to mention that your last suggestion worked for me. I now have the link of the email using the flag+planner method.

I just wished the link was for the email thread/conversation, that way If I click on the link again, it will take me to latest email sent on that thread. Currently it only takes you to the last flagged one
Darren-Ng 11,275 Reputation points Microsoft External Staff Moderator

2026-02-13T06:22:35.6733333+00:00

Dear @ARON ABRAMOF,

Thank you for your feedback,

I'm glad it works for you. About your idea, I encourage you to submit feedback through the Microsoft Ideas Community at Ideas · Community so that the product team can review user preferences. Our product team is in charge of the site, and they constantly check customer reviews and feedback. The higher votes, the more attention related team will pay on. And a lot of the features are developed and improved based on customer feedback.

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How can I link to a specific email?

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