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I am facing a List threshold view limit (5000 limit) with my sharepoint. my powerapp is not loading due to this, please help to resolve.

Sowmya Mahajanam Somayajula 0 Reputation points
2025-10-28T14:56:26.4033333+00:00

I have a powerapp which is using Sharepoint list as a datasource, my app is not working due to the 5000 threshold limit. please help me to find the better solution.(Any other solutions? or indexing , Power automate pagination) please explain.

Thanks in Advance!

Microsoft 365 and Office | SharePoint | Development
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  1. Teddie-D 16,800 Reputation points Microsoft External Staff Moderator
    2025-10-29T00:07:19.91+00:00

    Hi @Sowmya Mahajanam Somayajula 

    Thank you for posting your question in the Microsoft Q&A forum. 

    You're likely encountering the issue with this message The requested operation is invalid. Server Response: The attempted operation is prohibited because it exceeds the list view threshold enforced by the administrator. This typically happens when a Power Apps function tries to retrieve more than 5,000 items from a SharePoint list, exceeding the list view threshold. 

    To avoid this issue, ensure that any columns used in filtering or sorting within Power Apps are indexed in SharePoint. This allows queries to run efficiently without hitting the threshold limit. 
    User's image To create indexed columns in SharePoint, you can follow these steps: 
    Go to SharePoint site > Open your List > Gear icon > List Settings > Indexed columns > Create a new index > Select the column which is used in Filter function > Save the settings. 
    Once the index is created, return to Power Apps and test your function again. The error message should no longer appear, and your app should function as expected. 
    User's imageUser's imageYou can read more at Overview of large lists and libraries - Microsoft Support

    I hope this helps. 


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