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How can I export my Microsoft to-do list data and import it into my apple calendar and apple's to-do app?

HKU-Susan 0 Reputation points
2025-12-31T05:40:47.88+00:00

Basic Information:

I am a MacBook and iPhone user, and I used Microsoft To-Do using my academic account. I am worried that after graduation, I can no longer use the account, so I am considering exporting all data and migrating it to my own Apple apps. Can anyone help me out?

Other details:

  1. The data amount: 100+ list
  2. School: HKU
Microsoft 365 and Office | To Do | For education
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  1. AlexDN 11,425 Reputation points Microsoft External Staff Moderator
    2025-12-31T07:02:24.7+00:00

    Dear @HKU-Susan,
    Thank you for posting your question in the Microsoft Q&A forum. I understand you’d like to export your Microsoft To Do lists/tasks before your HKU academic account expires, and you’d prefer to do this using a client (desktop) app.

    Because Microsoft To Do tasks are stored and synced through Outlook Tasks, the most practical “client app” export method is via Outlook desktop.

    Option 1: On Windows: Export Tasks to CSV (Excel) or PST (best backup)

    A) Export to CSV (easy to open in Excel)

    Open Outlook (classic) on Windows.

    Go to File > Open & Export > Import/Export.

    Choose Export to a file > Next.

    Select Comma Separated Values (CSV) > Next.

    Select the Tasks folder under your HKU account > Next.

    Choose a save location and file name > Next > Finish.

    B) Export to PST

    Settings > Files > Export > Get started

    Choose account > Choose Task (as picture below) > choose save location > Finish.

    Untitled

    Note: CSV is great for viewing/editing, but it may not preserve every task field. PST is usually the best “keep everything safe” backup.

    Option 2 (Mac – Outlook for Mac): Export to an Outlook archive file

    Open Outlook for Mac.

    Go to Tools (or File) > Export.

    Choose the items to export (include Tasks if available) and save the archive file.

    Please understand that our initial response does not always resolve the issue immediately. However, with your help and more detailed information, we can work together to find a solution.

    I truly appreciate your patience and understanding. If you have any further questions or need further clarification, please feel free to reach out. I'm looking forward to hearing from you. 

    Thank you for your cooperation.

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  2. AI answer

    2025-12-31T05:41:53.1033333+00:00

    To export your Microsoft To-Do list data, you can use the PST export method described in the Microsoft documentation. However, please note that the specific mapping between Microsoft To-Do tasks and the fields in a PST file is not directly mentioned in the provided context.

    Once you have exported your tasks to a PST file, you will need to import this file into an application that can read PST files, such as Outlook. From Outlook, you can then export your tasks to a format that can be imported into Apple's Calendar and To-Do app. Unfortunately, the context does not provide detailed steps for importing tasks directly into Apple's apps.

    For a seamless transition, you might consider manually transferring your tasks if the number is manageable, or using third-party tools that can facilitate the migration from Microsoft To-Do to Apple’s applications.

    If you need steps for exporting from Outlook or for using third-party tools, please refer to relevant resources or support documentation for those specific applications.

    References:

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