How to get Microsoft's W-9 Tax Form

Question

How to get Microsoft's W-9 Tax Form

Ravindranathan, Anoop [VISIN Non-J&J] 20

Hello,

Can I please get Microsoft's W-9 Tax Form as Microsoft is a vendor for our company. Can the form to shared to the email ID provided.

Thank you,

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Answer accepted by question author

Vivian-HT 17,205 Microsoft External Staff Moderator

Dear @Ravindranathan, Anoop [VISIN Non-J&J],

Thank you for reaching out regarding Microsoft’s W‑9 tax form. I understand this is required for your vendor setup and compliance process.

To enhance corporate security and tightly control the distribution of sensitive information such as Microsoft’s Employer Identification Number (EIN) and official tax documentation, Microsoft no longer hosts the W‑9 form on any public website.

Additionally, all billing-related requests, including requests for tax documents, must be reviewed and approved by Microsoft’s Billing Support team. As a forum moderator, I do not have access to internal billing systems or tax records, and I’m unable to share this document directly.

To obtain the most up-to-date and authorized version of the Microsoft Corporation W‑9, please follow the steps below:

Step 1: Access the Admin Center

Sign in to the Microsoft 365 Admin Center at https://admin.microsoft.com using an account with Global Admin or Billing Admin privileges.

Step 2: Open a Support Request

Click on the Help & support option located at the bottom-right corner of the page.

Step 3: Route to Billing Support

In the search field, type “Request W‑9 Form”, then press Enter. Scroll down past the suggested articles and select Contact Support.

Step 4: Submit the Request

Create a support ticket indicating that you require the latest Microsoft Corporation W‑9 form for vendor compliance purposes. The billing support team will verify your request and securely provide the document (typically via email or a protected link).

This process ensures that you receive the correct and most current version of the document while maintaining Microsoft’s security and compliance standards.

Note: Please understand that as a forum moderator, my role is to provide general guidance and troubleshooting support. I don’t have access to internal systems or backend tools, and I appreciate your understanding of these limits.

I hope the information shared helps point you in the right direction. Thank you for your patience and understanding. I'm looking forward for your update.

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Answer 1

Microsoft’s W‑9 form is available as part of the common tax forms used to set up Microsoft as a vendor in an Accounts Payable system.

To obtain it, use the published W‑9 form for the US region under “Set up common tax forms.” Specifically, for US and Canada → US → 2023, the entry is labeled W9 Form and is intended for this purpose.

Download that W‑9 and use it as Microsoft’s vendor tax form in your AP/vendor setup process.

The form is not sent by email automatically; instead, retrieve it directly from the published tax forms and then share it internally as needed.

References:

Understand taxes and credits

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How to get Microsoft's W-9 Tax Form

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