Search for Check-In and Check out files in Sharepoint Document Library

Question

Hi,

We have a customer who doesn't have a file server and their only file storage is Microsoft SharePoint. One of their staff is having a hard time monitoring the files whether they're Check-In or Check-out. Made my research and found a set of cmdlets on how to do this but for some reason every time I type in the comdlet 'Get-SPWeb', it doesn't recognized and every time I typed in Add-snap-ins Microsoft.Sharepoint.Powershell shows 'No snap-ins have been registered.

Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue

Variables

$WebURL="http://sharepoint.crescent.com"
$LibraryURL="/Shared%20Documents" #Relative URL

Get Objects

$Web = Get-SPWeb $WebURL
$Folder = $web.GetFolder($LibraryURL)

Function to find all checked out files in a SharePoint library

Function CheckIn-CheckedOutFiles($Folder)
{

$Folder.Files | Where { $_.CheckOutStatus -ne "None" }  | ForEach-Object {
write-host ($_.Name,$_.URL,$_.CheckedOutBy)

#To Check in
$_.Checkin("Checked in by Administrator")
}

Process all sub folders

$Folder.SubFolders | ForEach-Object {
CheckIn-CheckedOutFiles $_
}
}

Call the function to find checkedout files

CheckIn-CheckedOutFiles $Folder

Read more: https://www.sharepointdiary.com/2013/02/find-all-checked-out-files-and-check-in.html#ixzz6a4c5K5FP

Thanks
Jeff

Answer 1

The script you shared can run normally in my environment.

The way to solve "The term ‘Get-SPWeb’ is not recognized as the name of a cmdlet, function" PowerShell error is to add

Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue  

More reference:
https://global-sharepoint.com/powershell/how-to-fix-the-the-term-get-spweb-is-not-recognized-as-the-name-of-a-cmdlet-function-powershell-error/
If you are using SharePoint Online,you could referto this blog:
https://social.technet.microsoft.com/wiki/contents/articles/34215.sharepoint-online-get-all-checked-out-files-using-powershell.aspx

---

Updated------------------------------

$username = "amos@contoso.onmicrosoft.com"  
$password = "Password"  
$cred = New-Object -TypeName System.Management.Automation.PSCredential -argumentlist $userName, $(convertto-securestring $Password -asplaintext -force)  
Connect-PnPOnline -Url https://contoso.sharepoint.com/sites/dev -Credentials $cred  
$list=Get-PnPList "lib"  
$allDocs = (Get-PnPListItem -List $list)   

        foreach ($doc in $allDocs) {  
            if ($null -ne $doc.FieldValues.CheckoutUser.LookupValue) {  
                write-host $doc.FieldValues.FileRef  
                Set-PnPFileCheckedIn -Url $doc.FieldValues.FileRef  
            }  
        }  

---

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Answer 2

I did run both cmdlets

Add-PSSnapin Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue
Add-PSSnapin Microsoft.SharePoint.PowerShell

But both showed 'No Snap-ins have been registered

I tried installing both as well

Install-Module -Name Microsoft.Online.SharePoint.PowerShell -RequiredVersion 16.0.8414.1200

Import-Module Microsoft.Online.SharePoint.Powershell -Verbose

Same issue

Answer 3

I think I'm getting progress. I used the script below

$username = "correct_username"
$password = "correct _password"
$cred = New-Object -TypeName System.Management.Automation.PSCredential -argumentlist $userName, $(convertto-securestring $Password -asplaintext -force)
Connect-PnPOnline -Url https://<site name> -Credentials $cred
$list=Get-PnPList "lib"
$allDocs = (Get-PnPListItem -List $list)

      foreach ($doc in $allDocs) {
           if ($null -ne $doc.FieldValues.CheckoutUser.LookupValue) {
                write-host $doc.FieldValues.FileRef
                print $doc.FieldValues.CheckoutUser.LookupValue

            }
        }

Initially prompted me that Connect-PnPOnline is not recognized, I did "Install-Module -Name SharePointPowerShellOnline" and that resolved the Connect-PnPOnline not recognize issue but came up with

Connect-PnPOnline : The sign-in name or password does not match one in the Microsoft account system.
At line:1 char:1

Does this has something to do with 2FA?

Thanks
Jeff

Answer 4

Ok, so I used -UseWebLogin instead of cred because we do have 2FA enabled. Got past through that and another error message came up

Get-PnPListItem : Cannot bind argument to parameter 'List' because it is null.
At line:6 char:38

• $allDocs = (Get-PnPListItem -List $list)
• ~~~~~
• CategoryInfo : InvalidData: (:) [Get-PnPListItem], ParameterBindingValidationException
• FullyQualifiedErrorId : ParameterArgumentValidationErrorNullNotAllowed,PnP.PowerShell.Commands.Lists.GetListItem

Answer 5

Sorry accidentally clicked on 'Report a concern' I was trying to see if we can have a Teams chat or somehow a faster communication, I really appreciate the help but seems like it's not working as what you're showing me on your screen captures.