How can I share availability from multiple team members via email?

Graves, Beth 0 Reputation points

How can I share availability from multiple team members via email? Use Case: I have a meeting request from a client. I need to send them the availability on me and 2 of my team members for next week. Currently, I open both team member calendars and manually document out availability and type into an email. If it was just my availability, I would reply to the email go to Insert Tab / Include / Calendar and select the date range and it inserts a my availability and attaches an .ICS file.
Do you how to do this for multiple calendars or possibly a free 3rd party tool. I believe Calendly Premium provides this functionality. TYIA

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Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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  1. ChristyZhang-MSFT 21,256 Reputation points Microsoft Vendor

    Hi @Graves, Beth ,

    Welcome to our forum!

    As far as I know, there is no such built-in feature in Outlook. We can only share calendars with others. More information:

    Share your calendar in an email

    Why do you want to send the availability of your team members' calendar? To create a meeting by viewing the free time of individual members' calendars?

    If so, as i know, when we create a meeting and add the attendees, we can use schedule assistant to check the free/busy status of them:


    If not, please tell me exactly what you would like to do so that I can advise you on suitability.

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    1 person found this answer helpful.