Teams Recurring Calendar Events and new starters

Question

I have been experimenting with "AutoSubscribeNewMembers" and "AlwaysSubscribeMembersToCalendarEvents" on a team mail box and recurring events.

I set up the group correctly, and added

Single event Start date before "new user added"

Single event in the future

Recurring from jan to dec (every Monday)

Recurring from feb to dec (every Monday)

......etc

Recurring from nov to dec (every Monday) making the group a required attendee. when i add the new starter and wait for the "Add upcoming group events to your calendar" email which comes to users mailbox at around 18:00 GMT.

but this email only points out events that have a start date after the added date, which is no problem for single events, but not good if we have setup say weekly team meeting recurring events.

is the a way to make this read the Recurring events? (aka inform of any with end date after new person added rather than start date)

Many thanks

Calvin Streeting

p.s. I am trying to be detailed about testing , and documenting as info seams a bit sparse on this subject :)

Answer 1

Hi@Calvin Streeting ，

When a new member is added to a group in Microsoft Teams, they will receive an invitation email for the next occurrence of any recurring meetings that the group is a part of. The start date of the email should correspond to the start date of the next occurrence of the meeting.

If the new member is added to the group after the start date of the next occurrence of the meeting, then the start date of the email will be after the add date. This is because the new member is being added to the group for the next occurrence of the meeting, which has already been scheduled.

For example, if a recurring team meeting is scheduled for every Monday at 10 am and a new member is added on Tuesday, the new member will receive an invitation email for the next occurrence of the meeting, which is the following Monday at 10 am. The start date of the email will be after the add date, as the new member is being added to the group for the next occurrence of the meeting, which has already been scheduled.

Unfortunately, I don't think there is a way to make the "Add upcoming group events to your calendar" email read the recurring events with an end date after the new person is added. The email is designed to only show upcoming events with a start date after the new person is added, and recurring events may not be included in this email.

One workaround could be to manually add the new member to the recurring events that they need to attend, rather than relying on the "Add upcoming group events to your calendar" email. This way, you can ensure that the new member receives all relevant meeting invitations and has the information they need to participate.

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