Conditional Formatting in Outlook 2023

Question

Conditional Formatting in Outlook 2023

BODENSTAB Kristina 210

I cannot find conditional formatting in the new Outlook for 2023. I liked having the option of changing the format of incoming messages to a certain color or font based on the sender or where it was being emailed to. Does this feature not exist in the new Outlook anymore, or am I missing where to do that?

Faery Fu-MSFT 19,686 Reputation points Microsoft External Staff

2023-05-26T07:29:30.93+00:00

Hi @BODENSTAB Kristina ,

Is there any update on this thread? If the issue has been resolved, please mark the helpful replies as answers, this will make answer searching in the forum easier and be beneficial to other community members as well. Thanks for your understanding.
Thijs van Boven 15 Reputation points

2023-05-30T07:37:20.7633333+00:00

I had a similar question but regarding the Calendar event condiftional formatting (using keywords in the body of the invite to categorize/color events). Now all of my appointments are the same color, which makes it very hard to get a grip on the type of meetings that are upcoming without opening each event and reading what it's about.
Jamie Locks 60 Reputation points

2023-11-13T07:36:24.2566667+00:00

I'd agree. This was a most helpful feature. I see some new features which I like. This is a bit of a tricky one for me. i am not sure I will upgrade to the new just yet. I will try it but will really look forward to this one. Or if I could Auto Assign a charm that may work too. But color would be best.
Mike Boehm 46 Reputation points

2024-01-02T16:43:43.73+00:00

Any update on this? The Feedback thing is from 10 months ago and is in "Reviewing" status. That's not very reassuring.

https://feedbackportal.microsoft.com/feedback/idea/bf1b7a1a-76bd-ed11-83ff-000d3a1ab7d1
Kris Horrocks 20 Reputation points

2024-01-03T22:18:17.5733333+00:00

Also wondering on roadmap for this feature. New Outlook is unusable for me without conditional formatting.
Veronica Martinez 0 Reputation points

2024-01-08T17:08:49.34+00:00

I'm with you. If I have the option to revert back to the old outlook I will until this has been updated.
Dustin Foster 5 Reputation points

2024-01-26T18:35:00.4466667+00:00

I too am missing Conditional Formatting as a important tool in Outlook. It is very difficult to quickly distinguish between read and unread messages in dark mode.
Matthew Coleman 5 Reputation points

2024-01-31T19:47:35.97+00:00

MIke. Don't worry. They seem to have removed the link to the feedback thing. Are you re-assured now?
JosephG 5 Reputation points

2024-02-01T00:08:23.8433333+00:00

Same, I rely on conditional formatting in both the email inbox and calendar.
Deleted

This comment has been deleted due to a violation of our Code of Conduct. The comment was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.
Kate Neal 0 Reputation points

2024-02-23T09:00:15.4333333+00:00

I use the conditional formatting features to highlight external emails, which helps flag anything that could potentially be a risk and also to help prioritise. I hope this feature does return.
Mike Boehm 46 Reputation points

2024-02-23T16:29:02.7833333+00:00

I really like the look of New Outlook. But there are too many feature that don't work, are missing, are only half-implemented, etc that it's affecting my work. Have to change back to the old look until the new one is much farther along.
Erin M. Hutto 5 Reputation points

2024-04-23T14:19:22.5466667+00:00

I also hope this feature returns. It would also be helpful to change the color of a flagged email in dark mode. As it is, the flagged emails are barely distinguishable.
Drazewski, Kasper 25 Reputation points

2024-05-23T08:49:04.02+00:00

Any news on this one? The loss of conditional formatting in the new Outlook is still a deal breaker for me. The ability to color-code and highlight emails from certain recipients / with certain keywords / mentioning my name in the <to> field used to be a true godsend in the old version, particularly when dealing with hundreds of emails per day.
JosephG 5 Reputation points

2024-05-23T20:43:16.72+00:00

I use this only for the Copilot integration. It's very buggy for even the functionality that is included. I submitted many feedback items and reached out to support multiple times. I gave up on the feedback. I'm not sure that the devs or product managers at Microsoft look at them or even care.
Lav Patel 0 Reputation points

2024-06-06T15:24:54.7166667+00:00

It is still there.

Click on View Tab, Click on View Settings, Conditional Formatting.
JosephG 5 Reputation points

2024-06-06T17:10:30.2066667+00:00

This feature was recently added. Hooray!! I'm trying it out right now.

Also, unread messages are easier to identify with clear, distinct blue color subject and bar on the left.
EJ Verbree 0 Reputation points

2024-12-13T11:30:02.0233333+00:00

We're also missing the classic conditional formatting. Especially the ability to format based on keywords found in the message body. Please consider adding this feature.
EJ Verbree 0 Reputation points

2024-12-13T11:30:38.0166667+00:00

We're also missing the classic conditional formatting. Especially the ability to format based on keywords found in the message body. Please consider adding this feature.
EJ Verbree 0 Reputation points

2024-12-13T11:31:13.8866667+00:00

We're also missing the classic conditional formatting. Especially the ability to format based on keywords found in the message body. Please consider adding this feature.

1 answer

Your answer

Faery Fu-MSFT 19,686 Reputation points Microsoft External Staff

2023-05-26T07:29:30.93+00:00

Hi @BODENSTAB Kristina ,

Is there any update on this thread? If the issue has been resolved, please mark the helpful replies as answers, this will make answer searching in the forum easier and be beneficial to other community members as well. Thanks for your understanding.
Thijs van Boven 15 Reputation points

2023-05-30T07:37:20.7633333+00:00

I had a similar question but regarding the Calendar event condiftional formatting (using keywords in the body of the invite to categorize/color events). Now all of my appointments are the same color, which makes it very hard to get a grip on the type of meetings that are upcoming without opening each event and reading what it's about.
Jamie Locks 60 Reputation points

2023-11-13T07:36:24.2566667+00:00

I'd agree. This was a most helpful feature. I see some new features which I like. This is a bit of a tricky one for me. i am not sure I will upgrade to the new just yet. I will try it but will really look forward to this one. Or if I could Auto Assign a charm that may work too. But color would be best.
Mike Boehm 46 Reputation points

2024-01-02T16:43:43.73+00:00

Any update on this? The Feedback thing is from 10 months ago and is in "Reviewing" status. That's not very reassuring.

https://feedbackportal.microsoft.com/feedback/idea/bf1b7a1a-76bd-ed11-83ff-000d3a1ab7d1
Kris Horrocks 20 Reputation points

2024-01-03T22:18:17.5733333+00:00

Also wondering on roadmap for this feature. New Outlook is unusable for me without conditional formatting.
Veronica Martinez 0 Reputation points

2024-01-08T17:08:49.34+00:00

I'm with you. If I have the option to revert back to the old outlook I will until this has been updated.
Dustin Foster 5 Reputation points

2024-01-26T18:35:00.4466667+00:00

I too am missing Conditional Formatting as a important tool in Outlook. It is very difficult to quickly distinguish between read and unread messages in dark mode.
Matthew Coleman 5 Reputation points

2024-01-31T19:47:35.97+00:00

MIke. Don't worry. They seem to have removed the link to the feedback thing. Are you re-assured now?
JosephG 5 Reputation points

2024-02-01T00:08:23.8433333+00:00

Same, I rely on conditional formatting in both the email inbox and calendar.
Deleted

This comment has been deleted due to a violation of our Code of Conduct. The comment was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.
Kate Neal 0 Reputation points

2024-02-23T09:00:15.4333333+00:00

I use the conditional formatting features to highlight external emails, which helps flag anything that could potentially be a risk and also to help prioritise. I hope this feature does return.
Mike Boehm 46 Reputation points

2024-02-23T16:29:02.7833333+00:00

I really like the look of New Outlook. But there are too many feature that don't work, are missing, are only half-implemented, etc that it's affecting my work. Have to change back to the old look until the new one is much farther along.
Erin M. Hutto 5 Reputation points

2024-04-23T14:19:22.5466667+00:00

I also hope this feature returns. It would also be helpful to change the color of a flagged email in dark mode. As it is, the flagged emails are barely distinguishable.
Drazewski, Kasper 25 Reputation points

2024-05-23T08:49:04.02+00:00

Any news on this one? The loss of conditional formatting in the new Outlook is still a deal breaker for me. The ability to color-code and highlight emails from certain recipients / with certain keywords / mentioning my name in the <to> field used to be a true godsend in the old version, particularly when dealing with hundreds of emails per day.
JosephG 5 Reputation points

2024-05-23T20:43:16.72+00:00

I use this only for the Copilot integration. It's very buggy for even the functionality that is included. I submitted many feedback items and reached out to support multiple times. I gave up on the feedback. I'm not sure that the devs or product managers at Microsoft look at them or even care.
Lav Patel 0 Reputation points

2024-06-06T15:24:54.7166667+00:00

It is still there.

Click on View Tab, Click on View Settings, Conditional Formatting.
JosephG 5 Reputation points

2024-06-06T17:10:30.2066667+00:00

This feature was recently added. Hooray!! I'm trying it out right now.

Also, unread messages are easier to identify with clear, distinct blue color subject and bar on the left.
EJ Verbree 0 Reputation points

2024-12-13T11:30:02.0233333+00:00

We're also missing the classic conditional formatting. Especially the ability to format based on keywords found in the message body. Please consider adding this feature.
EJ Verbree 0 Reputation points

2024-12-13T11:30:38.0166667+00:00

We're also missing the classic conditional formatting. Especially the ability to format based on keywords found in the message body. Please consider adding this feature.
EJ Verbree 0 Reputation points

2024-12-13T11:31:13.8866667+00:00

We're also missing the classic conditional formatting. Especially the ability to format based on keywords found in the message body. Please consider adding this feature.

Answer 1

Faery Fu-MSFT 19,686 Microsoft External Staff

Hi @BODENSTAB Kristina ,

I'm sorry that brought you a bad experience, Conditional Formatting is currently not supported in New Outlook for Windows, and this work is in progress and will be available in the future.

The new Outlook is not yet complete and some options may not be available or work as expected, we recommend you stay in the classic Outlook until they are resolved, or you can switch the toggle to go between apps as often as you want.

Many features of our current products are designed and upgraded based on customers’ feedback. With requirements like this increase, the problem may well be released in the future. Microsoft collected this feedback, and you can also vote via this Conditional formattting support

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Faery Fu-MSFT 19,686 Reputation points Microsoft External Staff

2023-05-23T08:35:45.24+00:00

Hi @BODENSTAB Kristina ,

Just checking in to see if above information was helpful. If you have any further updates on this issue, please feel free to post back. If you think my reply is helpful to you, please remember to mark it as an answer. Warm thanks.
Tony Khoali 0 Reputation points

2023-06-02T16:33:24.4233333+00:00

Thank it is. When will all the functionality be available?
Arnaud Cottier 0 Reputation points

2023-08-25T10:14:42.08+00:00

Why are these options randomly discarded? I wonder if they use Outlook at all. Typical design nonsense!
Mohashin Bhyian 1 Reputation point

2023-09-12T05:19:36.67+00:00

Ooh my god, Now I will miss my Boss mail. ☹
KoeberStephan-6829 0 Reputation points

2023-10-09T07:06:13.4766667+00:00

This is totally cross removing such kind of a feature in the course of an update.
I also noticed that when I change sorting (e.g. from Received to Subject), the focus on the list does not stay on the selected mail but goes to the top of the list.
That is another serious hit in usability. Handling busy Inboxes is does now take considerably more time than before the update.
MS rendered Outlook with this update from a tool for professionals to a toy for private and home use.
Rice, Kristin 0 Reputation points

2023-11-06T19:53:00.76+00:00

i look forward to the addition to the new with the color formatting of the incoming e-mails. It was a very useful tool for me. I know that i can go back to the classis e-mail format, but I like the new one.
DS 10 Reputation points

2024-01-17T11:48:33.3866667+00:00

Hi, is there an ETA for when conditional formatting will be updated by any chance? When you receive 1000 emails a week, not having this feature definitely has a huge impact.
Matthew Coleman 5 Reputation points

2024-01-31T19:30:11.05+00:00

I see the new Outlook being pushed at us before it is complete. Do not let the previous version be removed until you have these features fixed. They are not optional. They are essential to how many users interact with messages.
JosephG 5 Reputation points

2024-06-06T17:12:59.68+00:00

This feature was recently added. Hooray!! I'm trying it out right now.

View Tab -> View Settings -> Conditional Formatting

Also, unread messages are easier to identify with clear, distinct blue color subject and bar on the left.

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Conditional Formatting in Outlook 2023

1 answer

Your answer