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Select all (ctrl+a) and copy (ctrl+c). Go back to the signature editor in Outlook and paste the contents. When you paste, right click and choose "Keep Source Formatting" under paste options.
Keeping Source Formatting from word to Outlook 2023
![](data:image/svg+xml, %3Csvg xmlns='http://www.w3.org/2000/svg' height='64' class='font-weight-bold' style='font: 600 30.11764705882353px "SegoeUI", Arial' width='64'%3E%3Ccircle fill='hsl(128, 8%, 22%)' cx='32' cy='32' r='32' /%3E%3Ctext x='50%25' y='55%25' dominant-baseline='middle' text-anchor='middle' fill='%23FFF' %3EA%3C/text%3E%3C/svg%3E)
Anonymous
I created an email signature in Word and want to paste the same formatting into Outlook 2023. is this possible? I tried ctrl-c and ctrl-v but that doesn't keep the same source formatting.
Outlook | Windows | Classic Outlook for Windows | For business
Windows for business | Windows Client for IT Pros | User experience | Other
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Anonymous
2023-06-01T14:52:59.9266667+00:00 Im using Client Version 20230519010.07 .
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![](data:image/svg+xml, %3Csvg xmlns='http://www.w3.org/2000/svg' height='64' class='font-weight-bold' style='font: 600 30.11764705882353px "SegoeUI", Arial' width='64'%3E%3Ccircle fill='hsl(92.8, 23%, 18%)' cx='32' cy='32' r='32' /%3E%3Ctext x='50%25' y='55%25' dominant-baseline='middle' text-anchor='middle' fill='%23FFF' %3ESS%3C/text%3E%3C/svg%3E)
S.Sengupta 24,476 Reputation points MVP2023-06-01T01:41:13.3933333+00:00 -
Anonymous
2023-06-01T14:50:58.9866667+00:00 there are only two options when right-clicking, paste (doesn't keep any images) and paste as plain text.
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![](data:image/svg+xml, %3Csvg xmlns='http://www.w3.org/2000/svg' height='64' class='font-weight-bold' style='font: 600 30.11764705882353px "SegoeUI", Arial' width='64'%3E%3Ccircle fill='hsl(124.80000000000001, 48%, 22%)' cx='32' cy='32' r='32' /%3E%3Ctext x='50%25' y='55%25' dominant-baseline='middle' text-anchor='middle' fill='%23FFF' %3EFF%3C/text%3E%3C/svg%3E)
Faery Fu-MSFT 19,751 Reputation points Moderator2023-06-02T08:48:09.0366667+00:00 Hi @Mitch Hess (SAL-US) ,
Please make sure the format of the email is HTML.
An additional article: Change the message format to HTML, Rich Text Format, or plain text
Besides, create a new profile and test if the issue continues.
If above doesn't help, try repairing office form control panel.
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Faery Fu-MSFT 19,751 Reputation points Moderator
2023-06-06T05:43:24.3066667+00:00 Hi @Mitch Hess (SAL-US) ,
Just checking in to see if above information was helpful. If you have any further updates on this issue, please feel free to post back. If you think my reply is helpful to you, please remember to mark it as an answer. Warm thanks.
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