How to publish a playlist to an entire team or organization?

Question

Hi, my organization uses Microsoft Teams to record trainings and then we publish the videos on our Teams SharePoint Page. We are aware there is a new Playlist option and a Playlist widget for the Teams page, BUT it's so easy for a member, not an owner, from the page to delete the video off the Playlist. How can we restrict this option? We don't want anyone to be able to delete a video off a playlist. Thank you.

Attached article I read:
https://learn.microsoft.com/en-us/stream/streamnew/stream-playlists

I've attached an image. We had a page member delete a video right off our Playlist page.

Answer 1

Update the permissions for the Playlist so that the members only have Read access to that particular list. Here's an article on how to change permissions on a List:

https://support.microsoft.com/en-us/office/customize-permissions-for-a-sharepoint-list-or-library-02d770f3-59eb-4910-a608-5f84cc297782

Answer 2

Hi @Bonnie Cornejo ,

The videos stored in your team’s SharePoint. If you want to protect videos from deletion, you need to change the permissions in SharePoint and make that videos read-only.

You can change the permissions of an existing SharePoint user group.

1. Launch SharePoint and go to Site permissions.
2. Click Permissions and Management and go to Permissions for this document library.
3. Next, you need to select Members group and Stop Inheriting Permissions.
4. Go to Edit User Permissions. To prevent users from deleting Teams files, change the permission to Read. As Kelly Edinger says:https://support.microsoft.com/en-us/office/customize-permissions-for-a-sharepoint-list-or-library-02d770f3-59eb-4910-a608-5f84cc297782

The above change in permission will restrict users from adding or deleting a file but, if you want users to add or edit files but not delete existing documents, you can create a custom SharePoint Permission level. Basically, you can copy your existing permissions and take out the Delete Items permission.

1. First, navigate to Site Settings, select Users and Permissions, and click Site permissions.
2. Then, go to Permission Level.
3. Click Edit permission level.
4. Click on Copy Permission level.
5. Name the new permission level and make sure you untick the Delete Items checkboxes.
6. Hit the Create button and assign the new permission level to the user group you want to prevent from deleting files.

Also, check the following link for reference:

Restrict users from Deletion - Microsoft Tech Community

If you need any help, let me know. We will look forward to your response. Stay safe and stay healthy.

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