Renaming of AD Security Group doesn't reflect in Person or Group Field in SharePoint List, Still Saves the data with Old Name

Harsha Vardhan Reddy 0 Reputation points
2023-11-07T12:34:02.21+00:00

Steps to Reproduce

  1. Creating a Security group (Ex: DocApproval ) and adding users to the group in AD.
  2. While Saving the Data in SharePoint list (Person or Group) Field selecting the (DocApproval) security group
  3. Renaming the Security group with space between the text(Doc Approval).
  4. Again, storing the Data in SharePoint list with New Security group Name .
  5. Person or Group Field still stores in old name not the new Name
Windows for business | Windows Client for IT Pros | Directory services | Active Directory
Microsoft 365 and Office | SharePoint | Development
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2 answers

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  1. Emily Du-MSFT 51,846 Reputation points Microsoft External Staff
    2023-11-08T09:16:01.65+00:00

    This caused by old information of this security group is stored in the site collection user information list.

    1.Go to user information list of the site collection (https://tenant.sharepoint.com/sites/sitecollectionname/_layouts/15/people.aspx?MembershipGroupId=0) -> Select the DocApproval security group -> Actions -> Delete Users from Site Collection.

    Note: You should be a site admin to access user information list.

    1

    2.When filling in the Person or Group Field of SharePoint list, select the Doc Approval security group.


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  2. Emmeline Mabel 0 Reputation points
    2025-03-31T06:29:15.79+00:00

    This post is old one but I have the same issue today.

    AD synced security group renamed in AD does not reflect when looking the permission groups of sharepoint site (old group name still visible).

    The provided solution Action -> Delete Users from Site Collection

    If I delete the group doesn't all the group members loose access to the folders on the site? There is complex folder structure where the renamed group has been set as permissions so is it really so that I have to essentially re-permit renamed group in sharepoint site? (That is if I don't want the old group name be visible there). And if so then I would be better off creating new group and just add that to the sites permissions before removing the old group so that there is no gap for anyone accessing the site and it's content...?

    No option to just have the renaming go all the way through to Sharepoint permissions groups...? Still though this post 1,5 years old....?

    Can someone confirm this or let me know the right way to handle the situation for need to rename groups?

    Kindly,

    Em.

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