Outlook signature for reply and forward emails

Question

We have mail flow rule setup to push signature for all users after an email is sent out in our organization.

Signature are added for all the new emails users sent, for reply and forward emails signatures are not added.

We try to add reply signature for users by modifying registry key values and using VBA script but it also allow users to modify the signature.

We are looking for solution to add reply/forward signature for users without letting them access to modify it.

Thanks.

Answer 1

Hi @Admin Muskaan Muskaan ,

You can use DisableSignature registry key to prevent users from adding or editing signatures in Outlook. Moreover, users can still use the existing signature.

(Important Follow the steps in this section carefully. Serious problems might occur if you modify the registry incorrectly. Before you modify it, back up the registry for restoration in case problems occur.）

The registry should be located at: Computer\HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Common\MailSettings

Click Edit > New > DWORD. Type a name DisableSignature and set the value to 1.

Here is an article for your reference: How to: Disable End-User's Ability to Add, Edit, & Remove Outlook Signatures

(Note: Since the web site is not hosted by Microsoft, the link may change without notice. Microsoft does not guarantee the accuracy of this information.)

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Answer 2

Hi,

Tried out setting up the registry key as suggested.

The registry should be located at: Computer\HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Common\MailSettings

Click Edit > New > DWORD. Type a name DisableSignature and set the value to 1.

But it didn't disable user to modify reply signature. user can still modify email, phone number in the signature.

Looking to find a way. Thanks for your advise. :)