How to automatically cc emails in Outlook on Windows 11

Question

Is there a way to automatically cc my boss on every email I send or reply to in the new Outlook on Windows 11? I haven't found a rule wizard in the new Outlook, so I'm not sure how to set this up.

Answer 1

Hello

Yes, you can set up a rule in Outlook to automatically CC someone on every email you send. Here are the steps:

 

1.Open Outlook and click on Rules at the Home tab.

2.Select Manage Rules and Alerts from the drop-down menu and click New Rule.

3.In the Rules Wizard window, under Start from a blank rule, click on the option Apply rule on messages I send and click Next.

4.Click Next again. A confirmation message will appear, notifying you that this rule will apply to every message that you send. Click Yes.

5.Under Step 1: Select action(s), select the Cc the message to people or public group check box.

6.Under Step 2: Edit the rule description (click an underlined value), click people or public group.

7.In the Rule Address dialog box, click a name or group, and then click To. Repeat this step until all names or groups that you want to add are included in the To box. Click OK.

8.In the Rules Wizard, click Next and then click Next again.

9.Under Step 1: Specify a name for this rule, enter a name that you will recognize for this rule.

10.In Step 2: Set up rule options, select the Turn on this rule check box. Click Finish.

 

Now every time that you send a message, whether it is a new message, a reply, or a message that you are forwarding, the people or groups that you specified in the rule will automatically be added as Cc recipients.

 

This rule will only run when you check your email in Outlook. If you were to send an email message by using your email account on a different computer, the rule would not run from that computer until it was created on that computer.